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Event Coordinator

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Event Coordinator

Salary

$66,489.00 - $92,019.00 Annually

Location

Minneapolis, MN

Job Type

Full-time

Job Number

2025-00500

Department

Convention Center

Division

Conv Ctr Guest & Security Svcs

Opening Date

10/29/2025

Closing Date

11/12/2025 11:59 PM Central

FLSA

Exempt

Bargaining Unit

CPE

+ Description

+ Benefits

+ Questions

Position Description

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The Minneapolis Convention Center (MCC) is a relationship building. Each individual at MCC is a hospitality hero who fulfills our mission by providing service and fostering relationships. We make a positive impact on our internal and external guests by collaborating and delivering excellence in our service and facility. We host more than 300 events annually and contribute to a vibrant downtown community by providing economic impact through visitor spending at hotels, restaurants, arts & attractions, and retail establishments.

This position functions as the liaison for clients using the Minneapolis Convention Center by planning, organizing, controlling, and monitoring security, crowd management and hospitality services to ensure contractual obligations are filled and client expectations are met.

Work Location

This position currently works on-site.

Job Duties and Responsibilities

+ Assist clients in planning and organizing event security and hospitality services as an advisor to prevent and solve current and potential problems and conflicts.

+ Prepare event outlines for operating departments within the convention center and input schedule of events into the computer to ensure proper staffing two weeks prior to each event.

+ Act as a liaison for client and assist with scheduling of decorators, security, entertainment, party planners, fire marshal, parking lot personnel, traffic control, and related services to ensure successful, safe and profitable events.

+ Conduct pre-convention and post-convention meetings as necessary to ensure proper department communication, customer satisfaction and constructive feedback.

+ Act as MOD (Manager on Duty) to be a liaison between Convention Center and customers.

+ Coordinate personnel use, equipment distribution and facility use with other event coordinators as it relates to multiple events in the facility.

+ Perform daily checks of event set-ups prior to client arrival to ensure customer safety concerning floor plans, layouts, egress/ingress planning and fire code compliance.

+ Conduct building tours to inspect facility, equipment, personnel, general activity, etc.

+ Responsible for invoicing and ensuring that any additional charges incurred are billed to the client.

+ Attend meetings and assist with scheduling of event security, emergency medical technicians, fire watch, parking lot personnel, traffic control, crowd management and related hospitality services with catering, operations, sales and event coordination to ensure proper staffing and equipment needs are understood and client expectations are met staying within budget guidelines.

WORKING CONDITIONS: Indoor setting with considerable walking and standing.

Required Qualifications

Education

Bachelor’s Degree or Vocational School Certificate in Hotel Management or closely related field.

Experience

Two years experience in coordinating large-scale meetings and special events. Preferred one to two years of event security experience.

Equivalency

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Although not required, a resume and cover letter are strongly recommended.

Selection Process

The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Drug and Alcohol Testing

All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

Union Representation

This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit:MPEA (https://www.minneapolismn.gov/government/departments/hr/labor-agreements/) , https://www.minneapolismn.gov/government/departments/hr/labor-agreements/

Eligible List Statement

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Interview Selection

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

+ Knowledge of Convention Planning and the Hospitality Industry.

+ Working knowledge of computers, software and applications.

+ Ability to communicate with clients, exhibitors, staff, and contractors in a professional and courteous manner

+ Ability to review floor plans and diagrams for fire safety requirements

+ Ability to prepare floor plans and diagrams.

+ Good communication and problem solving skills.

+ Skill in organizing, planning and mobilizing equipment and personnel on a daily and long-term basis.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

Benefits Summary

Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .

Insurance

Health insurance

Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance

The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Life insurance

The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.

Paid time off

Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .

Paid parental leave

City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Retirement

City employees earn a pension and may choose to participate in additional retirement savings programs.

+ Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.

+ Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation

Eligible City employees may choose to participate in the following transportation programs:

+ Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits\_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.

+ Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development

To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks

Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.

01

How did you find out about this position? (Select all that apply)

+ Recruiter

+ City of Minneapolis website

+ City of Minneapolis employee

+ City of Minneapolis job interest card

+ City of Minneapolis Career Opportunities Bulletin

+ Friend or family member

+ League of Minnesota Cities website

+ Diversityjobs.com website

+ Governmentjobs.com website

+ Indeed.com website

+ Minnesotajobs.com website

+ Minnesota Council of Nonprofits Website

+ Other website

+ LinkedIn

+ Twitter

+ Facebook

+ Other social media site

+ Newspaper

+ Other media

+ College or University

+ Community organization

+ Job Fair

+ Professional association

+ Site Visit

02

Do you have experience in coordinating (Select all that apply):

+ Public Events

+ Corporate Events

+ Trade Events

+ Multi-cultural Events

+ Motivational Events

+ Reginal Conventions

+ National Conventions

+ I have no experience coordinating in the listed areas.

03

Which of the following choices describes the event which you coordinated with the largest number of exhibit booths?

+ None

+ Less than 10

+ 10 to 100

+ 101 to 250

+ 251 to 500

+ 501 to 1,000

+ More than 1000

04

Please specify where you heard about the position (e.g., website name, City of Minneapolis employee name, job fair, professional association).

05

Which of the following choices describes the event which you coordinated with the largest number of attendees?

+ None

+ Less than 50

+ 50 to 500

+ 501 to 1,000

+ 1,001 to 1,500

+ 1,501 to 2,000

+ 2,001 to 2,500

+ 2,501 to 5,000

+ 5,001 to 10,000

+ More than 10,000

06

One of the major goals of the Minneapolis Convention Center is to provide quality and timely service to a variety of customers. In 500 words of less: a) Describe your experience in providing customer service. b) What do you think the key is to providing quality customer service?

07

What is your highest level of education?

+ None

+ High School/GED

+ Vocational School Certificate in Hotel Management

+ Associate's

+ Bachelor's

+ Master's

08

How many years of experience do you have in the event industry?

+ None

+ Less than 2 years

+ 2 to less than 4 years

+ 4 or more years

Required Question

Employer

City of Minneapolis

Address

350 South 5th Street

Room 1

Minneapolis, Minnesota, 55415

Phone

(612) 673-2282

Website

http://www.minneapolismn.gov/jobs

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