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Job Description

Civil Service Title- Administrative Staff Analyst (NM)

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.SUME.*

The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Senior Director of Finance, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes.

Responsibilities will include but are not limited to:

Monitor the Division’s Expense Contract and Procurement programs.

Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.

Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.

Ensure proper execution of funding requests, including preparation and submission of budget modifications.

Prepare requisitions, contract encumbrances and task order registrations

Prepare documents using agency and citywide systems FMS and PASSPort

Complete Financials, Budget allocations, and launch PO in PASSPort.

Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.

Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.

Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.

Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.

Perform related duties and special projects as assigned.

Preferred Skills

Proficient in FMS2, FMS3, and Passport

Knowledge of the NYC budget process and OTPS tracking

Experience with purchase requisitions and invoice processing

Familiar with NYC procurement rules, M/WBE, and preferred vendors

Skilled in vendor coordination and internal collaboration

Strong in Excel and Microsoft Office tools

Experience with grant-funded budgets and compliance

Excellent organizational, analytical, and communication skills

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

9:00AM - 5:00PM

Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 752448. For other applicants, go to www.nyc.gov/careers and search for Job ID# 752448 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

ADMINISTRATIVE STAFF ANALYST ( - 1002A

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 98,140.00

Salary Max: $131,956.00