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Job Type: Temporary (4–6 months, 35–40 hours per week) with potential opportunity to transition to regular full-time status

Salary Range: $70,000 – $80,000 (annualized, commensurate with experience)

Reports To: Director of Human Resources

Immediate Start | High-Volume HR Transaction Role | Hands-On ADP Experience Required

This position is 100% onsite in Astoria, NY. Remote or hybrid work is not available.

About Us

We are a mission-driven organization serving diverse communities across New York City. Our HR team operates in a fast-paced environment where accuracy and compliance are critical. We are seeking a Human Resources Generalist who can manage heavy, high-volume data entry while balancing multiple priorities under tight deadlines.

Position Summary

The HR Operations Administrator will play a central role in managing large volumes of employee data in ADP Workforce Now and ensuring compliance with federal, state, and city labor laws. The role requires someone who thrives in a fast-moving, detail-driven setting and can handle time-sensitive onboarding, payroll, and leave administration with precision.

Key Responsibilities

+ Perform heavy, high-volume data entry in ADP Workforce Now (HR, Payroll, Time & Attendance) with speed and accuracy

+ Maintain, audit, and reconcile employee data to ensure compliance with internal policies and labor regulations

+ Process onboarding and orientation for new employees in a high-volume, deadline-driven environment

+ Provide guidance on leaves of absence (FMLA, NY Paid Family Leave, ADA, workers’ comp, sick/vacation policies)

+ Troubleshoot ADP Time & Attendance issues and ensure accurate payroll processing

+ Generate and analyze HR reports using Excel (pivot tables, VLOOKUP, formulas) for decision-making and audits

+ Respond promptly to employee inquiries on policies, payroll, and benefits while managing competing priorities

+ Support HR audits, compliance initiatives, and special projects as needed

Qualifications

+ Bachelor’s degree in Human Resources, Business Administration, or related field (required)

+ 3+ years of HR generalist or HR operations experience in a fast-paced environment

+ Proven ability to manage heavy data entry with accuracy under pressure

+ Strong knowledge of FMLA, NY Paid Family Leave, ADA, workers’ comp, and employment compliance

+ Hands-on experience with ADP Workforce Now (HR, Payroll, and Time & Attendance)

+ Advanced Excel skills (pivot tables, VLOOKUP, data analysis)

+ Exceptional attention to detail and organizational skills with ability to manage tight deadlines

+ SHRM-CP or PHR certification preferred; nonprofit or unionized environment experience a plus

Terms of Employment

+ Temporary role (4–6 months, 35–40 hours per week) with the opportunity to transition to regular full-time employment based on performance and organizational needs

+ Benefits eligibility applies only upon transition to regular employment

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