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Job Title

Program Coordinator II, Academic and Faculty Affairs Office

Agency

Texas A&M University Health Science Center

Department

College Of Nursing

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Int

egrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator II, under general supervision, works collaboratively with College of Nursing leadership to plan, develop and implement programs.

What you need to know

Tr avel may be required.

Required Education and Experience

+ Bachelor’s degree in applicable field or equivalent combination of education and experience

+ Four years of administration, higher education, or related experience.

Preferred Qualifications

+ Master’s degree or equivalent combination of education and experience

+ Degree in hospitality management, public relations, communications, or related field

+ Three years of event coordination, hospitality, alumni relations, marketing and communications, or closely related experience.

+ Previous experience working in Higher Education

+ Experience working with customer relationship management (CRM) tools

+ Strong customer service and/or hospitality skills

+ Experience with budgeting and financial management

Knowledge, Skills, and Abilities

+ Ability to multi-task and work cooperatively with others.

+ Strong organizational skills

+ Strong communication and interpersonal skills

+ Knowledge of word processing, spreadsheet, and database applications.

+ Verbal and written communication skills

Responsibilities:

Event Planning and Coordination

+ Coordinate high-quality, internal and external events for the College of Nursing, including scheduling, design, production, and staffing for events such as ceremonies, receptions, college-wide meetings/gatherings and outreach activities

+ Liaise with all stakeholders during the event planning process, including college leadership, vendors and more; and chair event committees and working groups

+ Collaborate with marketing and communications to publicize and promote events

+ Draft correspondence, invitations, thank you notes, presentations, and other event-related communication

+ Oversee event budgets in collaboration with the Office of Business Affairs

+ Serve as on-site coordinator and provide logistical support for events, including set up, tear down and follow-up processes

+ Coordinate post-event review, after-action meetings, and follow-up

+ Assists in establishing short and long term goals and strategic planning

+ Collaborates with others to create new and expanded programs

+ Assists in establishing goals, objectives, policies and procedures

Former Student Relations

+ Develop engagement strategy for former students through outreach activities, event planning, targeted communication, and more

+ Create, maintain, and serve as administrator of the former student database via a customer relationship management (CRM) tool to be shared with student affairs, academic and faculty affairs, marketing and communications, and other stakeholders

+ Develop and serve as liaison to the former student council and its board of directors, which will advise on outreach programming, membership, and similar activities

+ Serve as the College of Nursing’s primary point of contact to the Association of Former Students of Texas A&M

+ Create and moderate a closed online community to connect and facilitate networking between current and former students

+ Collaborate with faculty and staff to identify former student involvement in mentorship, guest lectures, clinical partnerships, and more

+ Organize and schedule meetings for alumni groups; send invitations, prepare agendas, take minutes, track dues, and create invoices

+ Assist marketing and communications office with identifying stories of interest featuring former students

Administrative Duties

+ Assist with purchasing and other administrative tasks for the Academic and Faculty Affairs Office

+ May support advancement-related student groups

+ Collaborates with the Academic Assessment and Evaluation Manager to collect, compile and analyze data for assessment and evaluation

+ Tracks employment data of former students to support accreditation and program evaluation

+ Prepares reports on program activities

+ May assist with supervision of student workers as needed

+ Develops and updates training materials and delivers training as needed

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

+ Living Well , (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.