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Administrative Assistant 2

+ Job Number: 25287

+ Functional Area: Alumni Relations

+ Department: Alumni Association Alumni Relations

+ School Area: Alumni Association

+ Pay Range Minimum: $27.00

+ Pay Range Maximum: $32.90

+ Employment Type: Full-time (Hybrid)

+ Employment Category: Non-Exempt

+ Visa Sponsorship Available: No

+ Schedule:

+ Pay Grade: 5

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Posting Description

ADMINISTRATIVE ASSISTANT II, EVENT OPERATIONS, Office of Alumni Relations, to provide complex and varied event operations and administrative support to the Alumni Relations Event and Class Connections teams, ensuring the MIT Alumni Association’s (MITAA) successful delivery of more than 100 events each year. Key responsibilities include maintaining and deploying event inventory, monitoring budgets, maintaining team websites, providing event planning and logistical support, staffing MITAA events, and serving as a frontline resource for alumni and staff, offering guidance and directing inquiries appropriately.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; strong organizational and administrative skills and excellent attention to detail; ability to manage multiple projects in a fast-faced environment; demonstrate proactive problem-solving ability, composure under pressure, and excellent interpersonal and communication skills; ability to work independently and collaboratively in a service-oriented environment; proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Zoom; willingness to learn FileMaker Pro, the Encompass Suite of online event tools, and Advance; a valid driver’s license to operate a golf cart safely and responsibly, and be able to lift and move objects up to 30 pounds regularly. PREFERRED: Bachelor’s degree.

This is a hybrid position with a combination of on-campus and remote work.

Must be willing and able to travel and work on evenings and weekends.

10/28/2025