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Description

**Title:** Bid Manager

**Location:** Remote-US

**Salary:** Up to $95K annually

About PSI

Join Us at PSI - Where You Belong, Grow, and Thrive!

At PSI, we believe that people achieve their best when they feel they truly belong. That’s why fairness and opportunity are at the heart of everything we do - not just words, but values deeply embedded in our culture and the full employee experience.

We’re proud to foster an environment where everyone is supported to reach their full potential. From your first day through every step of your journey with us, you’ll feel the difference in how we work, grow, and succeed together.

What You Can Expect From Us - We know that great work starts with feeling valued. That’s why we’ve benchmarked all our roles against local market rates and why you’ll always see salary details in our job postings. We believe in transparency, and we want you to feel confident that your next move aligns with your expectations.

About the Role

The Bid Manager is the engine behind the proposal process - driving execution, maintaining momentum, and ensuring every element stays aligned from kickoff through submission. This role owns the proposal timeline, manages resources and task flow, and steers cross-functional collaboration to meet deadlines with precision.

Bid Managers partner closely with Proposal Writers, who shape the narrative and craft client focused messaging. Together, they combine structure and storytelling to produce proposals that are compliant, strategic, and compelling.

Success in this role requires the ability to manage multiple proposals at once (often at different stages) while staying organized, curious, and adaptable. The Bid Manager must be comfortable learning a complex industry, asking questions to build knowledge, and working independently to fill gaps and move work forward.

While the primary focus is on coordination and communication, the Bid Manager may occasionally lead a full proposal effort during peak workloads. This flexibility allows the team to scale effectively and ensures all proposals benefit from diverse strengths and shared ownership.

This is a full-time, permanent position with flexible hours Monday–Friday. While the role can be performed remotely, occasional travel may be required.

Role Responsibilities

Project & Workflow Management

• Develop and maintain the overall proposal project plan, timelines, and deliverables.

• Coordinate kick-off meetings, strategy sessions, reviews, and QC checkpoints.

• Track proposal pipeline, submission status, win/loss feedback, and reporting metrics.

• Manage multiple concurrent bids, each with their own timelines, requirements, and stakeholders.

• May independently manage a full proposal lifecycle (e.g., planning, writing, submission) when needed to support bandwidth across the team.

Process & Compliance Oversight

• Utilize proposal tools and automation systems (e.g., RFP software, AI content tools).

• Maintain version control and brand compliance for deliverables.

• Ensure RFP requirements and compliance matrices are captured and met.

• Monitor adherence to process governance, document standards, and timelines.

Team & Stakeholder Coordination

• Distribute proposal forms and templates to SMEs and support the development of content when needed.

• Collaborate closely with Proposal Writers to ensure they have the timeline, context, inputs, and SME insights needed to craft strategic, client-focused responses.

• Serve as a central point of contact for scheduling and coordination.

• Support Proposal Writers by conducting reviews (e.g., early-stage redlines) to check for compliance and strategic positioning.

Communication & Information Flow

• Review past proposal submissions, client background, and competitor positioning—and bring forward relevant insights to help Proposal Writers craft strategically aligned, client-aware responses.

• Take detailed, organized notes during meetings and interviews, ensuring all action items and inputs are accurately captured.

• Conduct SME interviews and gather technical information with professionalism and clarity.

• Communicate clearly and concisely—particularly in written form—when requesting content, confirming timelines, or escalating issues.

• Translate proposal status and needs into brief, effective updates for leadership and contributors.

• Provide early feedback on draft responses, ensuring we are answering the question fully, persuasively, and in alignment with the client's needs and our value proposition.

• Proactive in seeking clarity and context - comfortable asking questions and learning continuously to improve proposal inputs and overall understanding of the company offering and industry.

Knowledge, Skills and Experience Requirements

Education & Experience

• Bachelor’s degree in Business, Communications, Project Management, or a related field preferred. Extensive proposal coordination or proposal development experience may be considered in lieu of a formal degree.

• Minimum 5 years of experience working in proposals, with at least 3 years managing full proposal lifecycles, including coordination, stakeholder collaboration, and oversight of end-to-end processes.

• Demonstrated curiosity and commitment to learning a complex industry - comfortable asking questions and self-directing knowledge growth over time.

Technical & Analytical Skills

• Proficiency with proposal automation tools and project management platforms (e.g., SharePoint, SmartSheet, Proposal Management systems).

• Strong organizational and prioritization skills with ability to manage multiple moving parts.

• Comfortable using AI tools to streamline work, enhance content quality, and improve team efficiency—without needing to be told to.

• Proactively seeks ways to integrate AI and automation into daily workflows to drive smarter, faster execution.

Communication & Collaboration

• Excellent written and verbal communication skills, including the ability to write clear, actionable emails and status updates.

• Skilled in interviewing SMEs and distilling technical details into actionable inputs for writers.

• Strong active listening skills with the ability to take comprehensive meeting notes and follow through on action items.

• Comfortable leading meetings, presenting updates, and diplomatically chasing down outstanding tasks.

• Tailors messages to fit the audience - striking the right balance between brevity and context, especially when stakeholders are unfamiliar with the bid or short on time.

• Proactive in seeking clarity and context. Being comfortable asking questions and learning continuously to improve proposal inputs and overall understanding.

Project Management & Adaptability

• Proven ability to execute projects on deadline in a fast-paced environment.

• Comfortable navigating ambiguity, shifting priorities, and time-sensitive deliverables.

• Takes initiative to solve problems and keep momentum - doesn’t wait for direction or rely on others to step in.

• Acts with ownership and urgency, especially when things get messy, unclear, or off-track.

Benefits & Culture

Alongside a competitive salary, we offer a comprehensive benefits package designed to support your well-being, your future, and your sense of purpose:

+ Retirement Benefits: 401(k), pension, or country-specific retirement plans with employer contributions

+ Generous Time Off: Enhanced paid time off/annual leave policies

+ Health & Wellbeing Coverage: Medical insurance tailored to your region, plus:

+ US: Dental, vision, life, and short-term disability insurance

+ UK: Medical cashback plan including dental, vision, and income protection

+ Flexible Spending Accounts (US)

+ Employee Assistance Program (EAP): Confidential support whenever you need it

+ Work-Life Balance: We understand life happens outside of work, and we fully support flexibility

+ Wellness Culture: Regular global wellness initiatives to help you stay healthy and inspired

+ Future Planning: Tools and support to help you grow personally and professionally

+ Giving Back: Enjoy a Volunteer Day each year and opportunities to support our communities and industry

At PSI, we’re more than just a workplace - we’re a global team driven by shared values and real impact. If you're ready to be part of a company that’s committed to your growth and well-being, we’d love to hear from you.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.