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Regional Facilities Manager

Rochester, NY (http://maps.google.com/maps?q=1000+University+Ave+Rochester+NY+USA+14607-1239) • Corporate

Job Type

Full-time

Description

General Description

Partner with Conifer leadership to develop and implement regional operational strategies that ensure consistent standards, effective maintenance practices, and strong asset performance across all properties.

Location

+ This position is Hybrid. Candidates must reside within commuting distance to support required in-person site visits and maintain a regional presence. While some remote work is permitted, regular travel within the region is an essential function of the role. Your home will serve as your base office, with weekly travel as needed to your assigned portfolio of communities and apartments.

Position Details

+ Full-time

+ Exempt

+ 37.5 Hours per Week

+ 7:30 AM - 4:00 PM

Job Description

+ Portfolio Oversight: Drive consistency and excellence across the portfolio through standardized processes, proactive maintenance, and regular site inspections. Conduct audits to ensure facilities are maintained to high standards and in adherence to Conifer policies and procedures.

+ Leadership Collaboration: Build trusted relationships with Property Management and Asset Management leaders to align on goals, budgets, and capital projects. Ensure timely and tailored communications are delivered and facilitate meetings as needed.

+ Operational Excellence: Ensure all maintenance policies, safety standards, and preventative maintenance programs are effectively communicated, implemented, and enforced in conjunction with Facilities team. Make recommendations for continual improvement of operations, monitoring of systems, vendors and maximization of assets overtime.

+ Maintenance Analytics and Reporting: Own regional facilities reporting dashboard-monitor open work orders, turnover time, inspections and life-system tracking.

+ Training & Development: Coordinate technical training, with SVP of Operations, for maintenance staff, provide on-site coaching, and support professional growth. Evaluate on-site maintenance staff’s technical performance and provide feedback to their leaders for inclusion in review process.

+ Capital Projects: Assist Property Management leaders in developing the scope, bidding out and engaging in the oversight and completion of capital projects.

+ Financial Management: Assist with annual budget development, capital planning, and financial tracking. Analyze trends and collaborate with Asset Management to optimize performance and control costs.

+ Safety & Risk Management: Promote a strong safety culture, ensure compliance with PPE and safe work practices. Be knowledgeable of vendor/contractor safety standards, claims reporting, property loss prevention and refer teams to Risk Management when necessary.

+ Inspections & Compliance: Partner with compliance team to ensure all physical condition standards meet HUD/NSPIRE, REAC and LIHTC inspection requirements. Coordinate with site staff on timely completion of correction action plans and documentation for regulatory agencies, Maintain readiness for investor and lender physical inspections.

+ Environmental: Oversee environmental compliance (lead, asbestos, mold, radon) and coordinate testing and remediation.

+ Emergency Response: Develop and execute response plans for natural disasters, power outages, and other emergencies. Maintain and test these annually, coordinate with Property Management and Asset Management to ensure staff readiness. Provide hands-on assistance when necessary.

+ Innovation & Best Practices: Identify and implement technologies and practices that enhance energy efficiency, mitigate risk, and improve operational effectiveness.

+ Frequent regional travel for site visits and inspections. May have to assist team members with actual hands-on physical maintenance labor for projects and emergencies when required.

+ Serve as a mentor to Maintenance Area Managers and technical teams. Present ideas during formal and informal ‘best practice’ meetings.

+ Firm knowledge of the Conifer Maintenance Manual and evolving industry standards.

+ Perform other related duties as assigned.

Experience

+ Experience: 8–10 years in property management, capital projects, construction, budgeting, and operations—preferably in a multifamily environment.

+ Leadership: 5+ years of supervisory experience, including coaching, mentoring, and team development.

+ Project Management: Proven experience managing RFPs, bidding, vendor selection, and contract negotiations.

+ Technical Knowledge: Working understanding of Mechanical, Electrical, and Plumbing (MEP) systems; ability to read construction documents and as-builts.

+ Financial Acumen: Skilled in developing and managing operating and capital budgets, with strong purchasing, inventory, and financial management capabilities.

+ Technology: Proficient in MS Office Suite and Microsoft Teams; experienced with Computerized Maintenance Management Systems (CMMS) to track performance metrics and drive improvement.

+ Strategic Impact: Demonstrated success leading operational and organizational change initiatives.

+ Core Skills: Strong leadership, communication, collaboration, and problem-solving abilities; high integrity in all business dealings.

+ Additional Expertise: Experience in agreement and contract management

Education

+ Bachelor’s degree preferred, or some college with equivalent experience.

+ Minimum High School Diploma/GED equivalent required.

+ Certifications preferred: 30-Hour OSHA or willing to obtain, International Facility Management Association, Certified Facility Manager, Heating Ventilation & Air Conditioning or Air Conditioning Technology: Heating and Ventilation Degree

Requirements

+ Exceptional verbal and written communication skills with strong listening and comprehension abilities.

+ Proficient in interpreting legal and regulatory documents, including contracts, OSHA, and hazardous materials regulations.

+ Collaborative and adaptable leader able to work effectively across all organizational levels and with external partners.

+ Dynamic motivator and creative problem-solver skilled in influencing and building relationships with residents, vendors, contractors, and agencies.

+ Flexible and composed in fast-paced, changing environments, adept at leading teams through transition.

+ Innovative thinker with the ability to develop practical, forward-looking solutions.

+ Strong leadership in coaching, mentoring, and performance management.

+ Highly organized, detail-oriented, and consistent in meeting deadlines and delivering results.

+ Demonstrates professionalism, discretion, and sound business judgment in all situations.

+ Works independently while embracing collaboration and hands-on engagement with teams across the portfolio.

Conifer Realty is a professional, service-oriented organization offering a competitive compensation package commensurate with experience, along with excellent benefits that include ongoing training and development, 13 holidays, 15 days paid time off, 401K with company match, medical, HSA, dependent care Flex account, dental, vision; company-paid life, short and long-term disability insurances; and a wellness program.

The salary rage for this position is $85,000.00 - $100,000.00. The actual compensation may vary depending on a wide range of factors, including experience, skills, qualifications, certifications, location, etc. This range does not include additional forms of compensation such as bonuses.

APPLY TODAY via our website link:http://www.careersatconifer. com (http://www.careersatconifer.%20com/) complete our application process and attach your resume. You will hear directly from the hiring manager on next steps in the process. Thank you for your interest in joining the Conifer Team!

Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Salary Description

$85,000.00 - $100,00.00