• Administrative Assistant 3

    Adecco US, Inc. (San Jose, CA)


    Adecco is currently assisting one of its top tech clients in their search for an **Administrative Assistant 3** working in **San Jose, CA (Hybrid).**

     

    Pay rate: $38 - $ 40.69/hr

     

    Shift availability: Mon – Fri, 8a-5p

     

    For instant consideration for this role, click on Apply Now

    Responsibilities:

    • Calendar Management: Handles Director's calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.

    • Meeting Planning & Organization: Support the director in planning and organizing meetings, including agenda preparation, venue booking, coordinating meeting technology, distributing materials, capturing and disseminating meeting minutes, and tracking action items.

    • Travel Arrangements & Briefing Preparation: Manage all travel arrangements for the. director, including domestic and international travel (if any), with a focus on optimizing itineraries and leveraging available benefits (e.g., airline upgrades). Prepare comprehensive travel briefings, including event information, logistical details, and relevant documentation.

    • Correspondence & Approvals: Act as a proxy for the director in communications and approvals, as authorized. Respond to inquiries, redirect matters as appropriate and follow up to ensure timely resolution. Proactively identify and resolve issues within established guidelines.

    • Special Projects: Provide analytical support on special projects, including research, data compilation, analysis, and report preparation.

    • Team Event Support: Contributes to or plans events (team activities, offsites, and trainings).

    • Confidentiality: Maintain the highest level of confidentiality when handling sensitive information and materials.

    Qualifications:

    Minimum:

    o 4+ years of experience in an administrative role.

    o 2+ years of experience supporting a director-level or above executive.

    o Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

    o Proven experience in calendar management, meeting planning, and travel coordination.

    o Excellent verbal and written communication skills, with the ability to interact effectively with all levels of staff, executives, customers, and vendors.

    Preferred:

    o Experience in the high-tech industry.

    o Associate's degree.

    Key Competencies:

    • Proactive and solution-oriented

    • Excellent organizational and time-management skills

    • Strong attention to detail

    • Ability to prioritize and manage multiple tasks effectively

    • Exceptional interpersonal and communication skills

    • Ability to work independently and as part of a team

    • High level of discretion and confidentiality

    • Ability to thrive in a fast-paced environment

     

    As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in an **Administrative Assistant 3** working in **San Jose, CA (Hybrid).** APPLY NOW for instant consideration!

     

    **Pay Details:** $38.00 to $40.69 per hour

     

    Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

     

    Equal Opportunity Employer/Veterans/Disabled

     

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://uat.adecco.com/en-us/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

    + The California Fair Chance Act

    + Los Angeles City Fair Chance Ordinance

    + Los Angeles County Fair Chance Ordinance for Employers

    + San Francisco Fair Chance Ordinance

    **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.