"Alerted.org

Description

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced healthcare environment. This is a Contract to permanent position based in Memphis, Tennessee. The ideal candidate will thrive under pressure, demonstrate exceptional organizational skills, and possess advanced proficiency in Microsoft Office tools especially Excel. This role is fully onsite, offering the opportunity to work closely with executive leaders and contribute to important organizational initiatives.

Responsibilities:

• Manage complex calendars, scheduling executive meetings and ensuring seamless coordination.

• Arrange and oversee travel plans, including booking accommodations and creating itineraries.

• Prepare detailed presentations and reports using advanced Microsoft Excel and PowerPoint skills.

• Extract and analyze data from various systems, compiling information into Excel spreadsheets with pivot tables and formulas.

• Serve as a key point of contact for the Chief, addressing inquiries and ensuring priorities are handled efficiently.

• Provide guidance and assistance on travel logistics for senior leadership.

• Collaborate with high-level executives to support patient care and safety initiatives.

• Maintain discretion while handling sensitive information and communications.

• Adapt to a fast-paced environment with heavy responsibilities, ensuring deadlines and expectations are met.

• Identify opportunities to ask critical questions and clarify tasks to improve workflow.

Requirements

• 5+years of experience as an Executive Administrative professional, supporting executive-level employees

• Proven experience as an Executive Assistant supporting senior leaders in a demanding environment.

• Advanced proficiency in Microsoft Excel, including pivot tables and complex formulas.

• Expertise in Microsoft PowerPoint with the ability to create high-quality presentations.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.

• Ability to remain calm and focused under pressure, demonstrating resilience and adaptability.

• Excellent communication skills, both written and verbal, with a focus on discretion.

• Experience coordinating travel arrangements and itineraries for executive staff.

• Comfortable working fully onsite from 8 AM to 5 PM, with a commitment to reliability and consistency.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .