• Administrative Coordinator

    Robert Half Office Team (La Mesa, CA)


    Description

    Robert Half is seeking a proactive and detail-oriented Administrative Coordinator to support organizational processes and ensure seamless day-to-day operations. This role involves handling administrative tasks, coordinating team activities, and ensuring smooth communication across departments. The ideal candidate will possess exceptional organizational skills, strong accountability, and the ability to manage competing priorities in a fast-paced environment.

    Key Responsibilities

    + Serve as the central point of contact for administrative processes, providing support across departments as needed.

    + Manage departmental calendars, schedule meetings, prepare agendas, and ensure timely follow-up on tasks.

    + Organize and maintain files, records, and other company documents, ensuring accuracy and easy accessibility.

    + Prepare reports, presentations, and materials for meetings or projects.

    + Coordinate communication between staff, teams, and external vendors or stakeholders.

    + Assist with event planning, office supply management, and other administrative functions as requested.

    + Track budgets, expenses, and invoices, ensuring timely processing and compliance with company policies.

    + Provide project management support for internal initiatives, ensuring deliverables are achieved on time and within scope.

    Requirements

    + Experience: Minimum of 2 years of administrative or coordinator experience.

    + Education: High school diploma required; associate or bachelor’s degree in Business Administration or related field preferred.

    + Tech Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with project management tools (e.g., Trello, Asana, or Monday.com).

    + Organizational Skills: Ability to multitask, prioritize, and maintain attention to detail in dynamic environments.

    + Communication Skills: Excellent verbal and written communication abilities to interact effectively with internal staff and external clients.

    Preferred Qualifications

    + Certifications: Administrative Assistant Certification, CAP, or Microsoft Office Specialist certifications are a plus

    + Project Coordination: Previous experience coordinating projects or supporting cross-functional teams preferred.

    + Problem-Solving: Ability to assess issues, propose solutions, and lead initiatives to completion.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .