• Executive Assistant

    Aston Carter (New York, NY)


    Executive Assistant

     

    St. Louis, MO

     

    Exciting opportunity to work for a highly desired company in the STL area!

    Description

    The responsibilities will include handling the executives’ calendars, coordinating travel arrangements and itineraries, scheduling and preparing for meetings and other events, managing team’s budget, and leading critical special projects at the discretion of the leadership team.  This role has exposure to sr leaders within our organization and provides excellent growth opportunities. The ideal candidate will have excellent communication skills, the ability to meet tight deadlines and can adapt to constantly evolving priorities and has a strong mastery over the Microsoft Office Suite: Excel, Power Point, and Word. If you are an experienced planner and project manager with a strong work ethic, integrity, discretion, and professionalism - we would love to meet you!

    JOB RESPONSIBILITIES:

    • Maintain and refine internal processes that support to the executive team, coordinating resources to expedite workflow.

    • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.

    • Plan and coordinate work to ensure the sr executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

    • Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other logistics.

    • Coordinate complex scheduling and extensive calendar management, as well as manage the flow of information to sr executives.

    • Manage, coordinate, and arrange sr executives’ travel and travel-related activities, including hotel booking, transportation, and coordination.

    • Perform administrative and office support.

    • Uphold integrity and strict confidentiality with all materials, and exercise discretion when interfacing with the business.

    • Coordinate team communications and plan events, both internally and offsite.

    Qualifications

    • 3+ years’ experience in administrative role reporting directly to upper management.

    • Proven problem-solving skills: Able to confront complex situations and bring people together to craft solutions.

    • Strong communicator. Able to influence others through strong, concise written and verbal communication.

    • Anticipate and understand the needs of the team.

    • Highly organized with strong time-management skills and the ability to organize and coordinate multiple projects simultaneously.

    • Proficiency in Microsoft Office and other office productivity tools, with an interest in acquiring skills in new software.

    Pay and Benefits

    The pay range for this position is $30.00 - $45.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in New York,NY.

     

    Application Deadline

     

    This position is anticipated to close on Nov 12, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.