• Administrative Coordinator

    Aston Carter (Ferndale, MI)


    Administrative Coordinator

    Job Description

    We are seeking a dedicated Administrative Coordinator to handle accounts receivable and payable transactions. The successful candidate will manage invoices, payments, and reconciliations while maintaining accurate financial records and ensuring timely processing. This role requires effective monitoring and follow-up on outstanding invoices and overdue accounts, as well as assisting in the preparation of financial reports. Collaboration with internal departments to resolve discrepancies is crucial, alongside ensuring compliance with company policies and relevant accounting regulations.

    Responsibilities

    + Process and manage accounts receivable and payable transactions, including invoices, payments, and reconciliations.

    + Maintain accurate records of all financial transactions and ensure timely processing of payments.

    + Monitor and follow up on outstanding invoices and overdue accounts.

    + Collect and process approximately 100 - 200 invoices per month.

    + Assist in the preparation of financial reports.

    + Collaborate with internal departments to resolve discrepancies related to accounts receivable.

    + Prepare and submit periodic financial reports.

    + Ensure compliance with company policies and relevant accounting regulations.

    + Type and process reports as needed.

    + Demonstrate flexibility in moving between accounting and clerical roles.

    Essential Skills

    + Accounts receivable

    + Data entry

    + Invoice entry

    + Accounting

    + Administrative support

    + Microsoft Excel

    + Billing software

    + Billing systems

    + Accounts Payable

    + Customer service

    + Proficiency in Microsoft Office

     

    Additional Skills & Qualifications

     

    + High School Diploma

    + Minimum of 2+ years of experience in administrative or accounting support roles

    + Proficiency in accounting software such as QuickBooks or SAP

    Work Environment

    This position is on-site, full-time, from Monday to Friday, 8 AM - 5 PM. The work environment is within an older building associated with a construction company, which may have some dirt throughout the premises. Each employee has their own desk and computer, and the dress code is business casual. The company is transitioning from paper-based processes to a more digital approach.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Ferndale, Michigan.

    Pay and Benefits

    The pay range for this position is $22.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Ferndale,MI.

     

    Application Deadline

     

    This position is anticipated to close on Nov 12, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.