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Archive Clerk – Vital Records (Office Support Specialist 1)

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Archive Clerk – Vital Records (Office Support Specialist 1)

Salary

$48,064.00 Annually

Location

Nashville, TN

Job Type

Full Time Health Civil Service

Job Number

HEA08088

Department

Health

Division

Administration and Finance

Opening Date

10/29/2025

Closing Date

11/13/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

Position Description

The Records Management Division of the Metro Nashville Public Health Department provides all services related to the maintenance and retention of public, medical and vital records maintained by MPHD in Davidson County. This position’s primary role will be responsible for archiving records and assisting with vital, medical and non-medical records of customer service as needed.

If you have any questions about this position please contact MPHD HR at (615)-340-5640.

Typical Duties

+ Prepares all files and documents received from MPHD Clinics and operations, separating as appropriate.

+ Scans files and documents as required.

+ Catalogs files and documents and bar codes all boxes in preparation for storage, retention and potential retrieval from the Metro Records Center.

+ Travels to outlying clinics to obtain and secure records for transmittal to MPHD for processing.

+ Escorts vendors to MPHD records destruction areas to gather files and documents and submit them for destruction pursuant to Metro records retention policy.

+ Travels to Metro Records Center for archival and/or destruction per policy.

+ Prepare monthly reports.

+ Perform in any area of customer service depending upon staffing levels, emergency needs, or other factors.

Minimum Qualifications

High School Diploma and four (4) years of clerical/administrative experience.

Valid driver's license, use of personal vehicle, and maintenance of valid personal vehicle insurance as required by Tennessee Law.

Candidates with accreditations earned in a foreign institute are encouraged to apply, however at the present time MPHD is not sponsoring individuals through any of the US Government's employment-based immigration programs.

MPHD seeks to be a socially and culturally responsive organization that acknowledges and addresses historical and current inequities in our public health promotion and practice. Successful candidates will demonstrate the ability to work with multicultural communities

Preferred Experience, Knowledge, Skills, and Abilities

+ Knowledge of O’Neil Software.

Working Environment/Physical Demands:

+ Must be able to regularly assemble bankers boxes; fill and lift loaded boxes weighing up to thirty (30) pounds.

Full-time, Civil Service positions -

10 Vacation Days per year (increasing after 5 years of service)

1 Sick Day per month

12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -

20 vacation days per year

3 Personal days per year

1 Sick Day per month

12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01

How many years of clerical/administrative experience do you have ?

+ Less than 4 years

+ More than 4 years

02

Can you lift loaded boxes weighing up to thirty (30) pounds ?

+ Yes

+ No

03

Do you have a valid Driver License?

+ Yes

+ No

04

What is your highest level of education?

+ Less than High School or GED

+ High School or GED

+ Nursing Diploma

+ Associates Degree

+ Bachelors Degree

+ Advanced Degree

05

I understand that all related work history/experience, education, certifications and/or licenses must be reflected on my application for this position. I further understand that an incomplete or misleading application may result in disqualification.

+ Yes

Required Question

Employer

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

https://www.nashville.gov/departments/human-resources/employment-opportunities

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