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Senior Office Assistant

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Senior Office Assistant

Salary

$47,451.60 - $57,928.56 Annually

Location

Nevada City, CA

Job Type

Full Time

Job Number

2025-0189

Department

Community Development Agency Administration

Opening Date

10/28/2025

Closing Date

11/11/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Definition and Class Characteristics

Interviews for selected candidates will be held on November 18, 2025.

If you are organized, detail oriented, and interested in a fulfilling opportunity to support our community and make a difference in the lives of the citizens of Nevada County, then we have an opportunity for you!

The Community Development Agency is a busy, dynamic work environment seeking a full-time Senior Office Assistant for our Front Desk and Records Unit that supports Agriculture, Building, Cannabis and Code Compliance, Environmental Health, Farm Advisor, Planning, and Public Works.

Typical duties in this role include:

+ Responding to public records requests from law offices.

+ Preparing documents in response to environmental health requested documents.

+ Searching and compiling requested land use public records to distribute to customers

+ Scanning documents

+ Assisting at the front customer service counter to greet and direct customers, answer phones, process payments.

+ Retrieving and corresponding to requests from an online computer system

+ Other clerical support duties to assist the agency

Desired Skills:

+ Strong customer service

+ Understanding and carrying out verbal and written instructions

+ Organizing and maintaining accurate records and files

+ Maintaining attention to detail despite interruptions

+ Learning specialized processing, procedures, and office support tasks related to the department to which assigned

+ Establishing and maintaining effective working relationships with those contacted in the course of the work

+ Using initiative and sound independent judgment within established guidelines

+ Operating standard office equipment, including a desktop computer, multi-function copy machine, large document scanner, and centralized telephone equipment

+ Making accurate arithmetic calculations

+ Prioritizing work and coordinating several activities simultaneously

Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides meaningful programming to keep us safe and healthy.

The County of Nevada offers an extensive benefit package for our regular staff members. In addition to a wide choice of medical plans and an excellent dental and vision plan, our staff enjoy a full range of other benefits, including complementary and voluntary life insurance, flexible spending accounts for medical expenses and dependent care, CalPERS retirement, a deferred compensation plan with both 457(b) and Roth options, and a tuition reimbursement program. Nevada County is also a qualifying employer for thePublic Service Loan Forgiveness (PSLF) program (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) through the Department of Education.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

View the full job description (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1081928?keywords=senior%2520office&pagetype=classSpecifications) to learn more about the minimum requirements for this position.

Education and Experience Required

Equivalent to completion of twelfth grade, and two years of general clerical or office assistant experience at a level equivalent Nevada County's classification of Office Assistant II.

Benefits Guide

TheBenefits Guide (https://www.nevadacountyca.gov/492/Benefits) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unitsummaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information.

Health Insurance

The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.

Health Insurance Plans

+ Anthem Blue Cross Select HMO

+ Anthem Blue Cross Traditional HMO

+ Blue Shield CalPERS Access+ HMO

+ Blue Shield Trio HMO

+ Kaiser HMO

+ PERS Gold PPO (County sponsored plan)

+ PERS Platinum PPO

+ PORAC (Available to PORAC members only)

Flexible Spending Accounts

The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.

Life Insurance

Voya is the County's life insurance provider. We offer the following products through Voya:

+ Basic Accidental Death and Dismemberment

+ Basic Term Life

+ Optional Accidental Death and Dismemberment plans

+ Optional Dependent Term Life

+ Optional Term Life

Dental & Vision Insurance

Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.

Retirement

The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

[email protected]

www.nevadacountyca.gov

01

Which of the following choices best describes your level of education? Please attach a copy of your college-level transcripts (unofficial are accepted) or degree to your application.

+ Did not graduate High School or GED

+ High School or GED

+ Some college: 0-59 units

+ Some college: 60-89 units

+ Some college: 90-119 units

+ Associates Degree

+ Bachelor's Degree

+ Master's Degree

+ Juris Doctor Degree

02

Which of the following best describes your experience performing a variety of routine to moderately difficult office support activities such as recordkeeping, forms processing, mail distribution, typing, word processing, reception, and filing?

+ I have not had education, training, or experience in performing these tasks.

+ I have had education or training in how to perform these tasks but have not yet performed it on the job.

+ I have performed these tasks on the job. My work on these tasks was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

+ I have performed these tasks as a regular part of a job. I have performed them independently and normally without review by a supervisor or senior employee.

+ I am considered an expert in performing these tasks. I have supervised performance of these tasks or am normally the person who is consulted by other workers to assist or train them in doing these tasks because of my expertise.

03

Which of the following choices best describes your general clerical or office assistant experience at a level equivalent to Nevada County's classification of Office Assistant II? (You can access the Office Assistant II job description on our county job listings site where you are applying. Go to the Menu and locate the job description section).

+ No experience

+ Less than one year

+ 1 year to less than 2 years

+ 2 years to less than 3 years

+ 3 years to less than 4 years

+ 4 years to less than 5 years

+ 5 or more years

04

How would you describe your customer service experience?

+ None

+ My experience involves very little contact with customers or clients

+ My jobs always involve contact with the public or clients. I spend at least half my day interacting with them.

+ Most of my experience has involved spending almost all day resolving customer issues.

05

Tell us about the job that you enjoyed the most? What were your responsibilities? What did you like about it? What aspects did you not enjoy about this position?

06

What is your preferred work style? Do you prefer working alone or as part of a team? What percentage of your time would you allocate to each, given a choice?

Required Question

Employer

County of Nevada

Address

950 Maidu Avenue

Nevada City, California, 95959

Phone

530 265 7010

Website

https://www.nevadacountyca.gov/

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