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Job Description Summary:

This role assists in all administrative and accounting aspects necessary for the efficient operation and management of OhioHealth’s portfolio of buildings including tenant/vendor relations, lease administration, financial reporting, and team support. This position supports the daily operations of property management by organizing and supporting workflow processes including lease administration, budgets, resolving questions, concerns, maintaining organized and updated tenant files and tenant notices. The Assistant Property Manager directly assists the Property Manager and Property Management Team by reporting any property related problems and issues.

Responsibilities And Duties:

35%

Tenant/Property Management Relations

Participate as a building team member, supporting all efforts to achieve department and organizational goals. Maintain good relations through regular personal contact responding to department needs or concerns and proactively contacting stakeholders concerning their tenancy in the portfolio. This position is responsible for providing administrative and property management support to the OhioHealth Property Management Team. This position will work with Clinical Staff, Tenants, Service Technicians, Property Managers, and Vendors. and property inspections. This position requires an individual who is comfortable with working within a variety of software systems, delegation of tasks, and prioritizing an assorted workload in a timely and professional manner.

35%

Financial

Responsible for creating/managing PO’s and contract administration. Assisting the property manager with aspects of annual budgets preparation and monthly financial reports, maintaining the operational budget for assigned areas of responsibility and ensuring expenses are controlled and in line with operating budget. Tracking monthly expenses versus budget and reports on variances and extraordinary issues that will impact financials to Property Manager. The APM will monitor asset and supply inventories to ensure adequate service levels and availability of repair parts/ maintenance items within budgeted allocations and work to minimize expenses, maximize value and improve efficiencies.

15%

Organize and maintain preventive maintenance programs for all assigned equipment and written records. Ensure all safety operations are reliable and meet JCAHO requirements. Update assessments and ensure recommended action plans are completed as assigned by the Property Manager.

15%

Attend meetings and participate in capital construction, tenant improvement, and energy replacement programs. Organizes estimates and/or proposals from contractors and prepares comparison sheets for Property Manager. Gathers technical information on existing engineering systems to support the efforts of outside engineers and architects. Perform back-up duties when the Property Manager is not in the office.

Minimum Qualifications:

High School or GED (Required)

Additional Job Description:

+ High School diploma or GED.

+ Two to four years of relevant experience.

+ Must have reliable transportation and hold a valid driver’s license.

+ Successfully pass a criminal and credit background check.

SPECIALIZED KNOWLEDGE

+ Proficient in Microsoft Office including Word, Excel, and Outlook.

+ Experience with MRI preferred.

+ Excellent interpersonal, communication, and organizational skills.

+ Ability to multi-task and consistently meet deadlines.

+ Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker.

+ Able to work independently and in a team environment.

+ Basic understanding of budgeting, financial statements, and cash flow analysis.

+ Familiarity with real estate and construction activities.

DESIRED ATTRIBUTES

+ Ability to comprehend, analyze and interpret complex business documents and contracts.

+ Ability to comprehend, analyze and interpret real estate documents.

+ Ability to multi-task and consistently meet deadlines.

+ Ability to work independently and in a team environment.

+ Ability to organize own work schedule, set priorities and meet critical deadlines.

+ Ability to develop and understand budgets.

+ Ability to make effective presentations to a client or internal staff.

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Property Management Admin

Join us!

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment