"Alerted.org

Duration: 12 Months contract

**Shift:** Regular Working Hours

Job Description:

The Training and Development Associate on the GCO Global Learning and Performance Learning Enablement & Operations Team supports training events (e.g., New Hire Training, Semester Meetings, Launch Training) in both virtual and live settings. In this vital role, you will be responsible for communicating and collaborating with business unit trainers and leaders on training events, materials, processes, and systems. This individual must have strong written and verbal communication skills, the ability to identify needs, streamline processes, and meet deliverables. This role will help support and understand current operations, redefine processes, and lead into a seamless and efficient operating model.

This position is a hybrid role and will require candidate to support in-person trainings and meetings at Thousand Oaks, CA.

Responsibilities of this position will include:

+ Support commercial training events for multiple business units (including logistical support during an event)

+ Management of participant rosters

+ Run and/or distribute reports from various systems (e.g., LMS, Tableau, Zoho)

+ Manage communication for training classes (e.g., welcome/travel logistics letters)

+ Send communications to participants and coordinate with trainer on class participant responses.

+ Reserve conference rooms/neighborhoods, order catering, and manage badge access requests.

+ Onsite support during live training events (e.g., post signage, provide office supplies, technical support)

+ Managing class surveys (i.e., collecting results/communicating results, archiving)

+ Archiving of certain training records (e.g., certifications, training rosters)

+ Understand and help support trainers with training tools and technologies (e.g., LMS, Learning Hub, SharePoint, Trainer’s Toolbox)

+ Help trainers with creating playlists in Learning Hub or updating SharePoint sites, if necessary

+ Manage/update new hire checklists and LMS assignment vehicles.

+ Collaborate with management on calendars and event planning.

+ Monitor specific email inboxes to answer questions, provide information and/or resolve issues.

+ Print and ship training materials, as needed.

+ Review existing files to ensure audit readiness

+ Assist in providing documentation for inspections/audits.

+ Adhere to processes and standards and suggest improvements.

+ Support and drive special projects as needed.

Preferred Qualifications:

+ Bachelor’s degree and 2 years in Learning and Development, Event Management, Business, Pharmaceutical/ Biotechnology Industry, Admin Support OR

+ Previous job experience in Learning and Development in the Pharmaceutical/ Biotechnology Industry

+ Proven ability / experience coordinating small to large training events.

+ Experience with managing relationships with competing demands and priorities

+ Strong customer service skills

+ Strong time management, organization, and prioritization skills

+ Strong problem-solving skills

+ Strong written and verbal communication skills

+ Exceptional attention to detail with the ability to multi-task

+ Ability to work well in teams and interact effectively with various levels of management.

+ Willingness to be flexible to meet team goals and priorities.

+ Strong computer and database skills with Microsoft Word, PowerPoint, Excel, Outlook, and Teams

+ Experience with databases and business analysis tools (e.g., Tableau, Power BI, SharePoint, Learning Management Systems) a plus.

+ Able to lift 25 lbs.

Basic Qualifications:

+ Master’s degree OR

+ Bachelor’s degree and 2 years of experience OR

+ Associate’s degree and 4 years of experience OR

+ High school diploma / GED and 6 years of experience

Must Have Skill Sets:

+ Communication (verbal and written) and presentation skills

+ Organization and planning

+ Strong administrative experience

Nice to have:

SumTotal, LMS, Excel,

Day to Day Responsibilities:

+ Day to day responsibilities include heavy email exchange with trainers and new hires, manage Excel spreadsheets (training rosters), run reports in SumTotal, Tableau, and Zoho, reserve conference rooms, order catering, onsite support for live training classes, support trainers with training tools and technology, etc

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .

"US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran"