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Special Instructions to Applicants

A cover letter is requested with the submission of your CV or resume.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The Summer Field Program Specialist supports the development, implementation, and expansion of the University of Southern Mississippi’s Summer Field Program at the Gulf Coast Research Laboratory. This position manages program scheduling, student registration, and course coordination in alignment with university requirements. The Specialist also oversees program logistics, including research vessel trips, laboratory space, sampling equipment, and transportation, while conducting recruitment, marketing, and outreach efforts. By coordinating operations and collaborating with faculty, staff, and partners, this role ensures the effective delivery and continued growth of the Summer Field Program.

Primary Duties and Responsibilities

+ Coordinates Summer Field Program by managing course information and schedules in SOAR, ensuring compliance with university guidelines and maintaining accurate program records.

+ Conducts student admissions, application review, and registration. Maintains student files and ensures accurate recordkeeping in both electronic and hard-copy formats.

+ Implements recruitment and marketing strategies. Develops and disseminates promotional materials, conducts in-person and virtual recruitment activities at local, regional, and national levels, and represents the program through outreach requiring periodic overnight travel.

+ Manages program logistics and field operations. Coordinates day-to-day activities including vessel trips, laboratory assignments, sampling equipment, transportation arrangements, and student transport to instructional and field sites, as needed.

+ Supports financial and administrative operations. Assists with budget preparation, monitors expenditures, reconciles accounts, obtains scientific collection permits, and purchases required supplies and equipment.

+ Collaborates with faculty, staff, and external partners. Works productively with USM personnel and affiliate contacts to support program operations and ensure alignment with institutional goals. Performs other duties as assigned.