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Job Description

This position is detailed to the Mayor's Office

The Mayor’s Office of Minority and Women-owned Business Enterprises (OM/WBE) was created to address income inequality across the city and to address the disparity in City contracts awarded to certain ethnic and gender groups and the City’s overall representation in City contracting. OM/WBE is responsible for oversight, policy, interagency coordination, and accountability for the City’s Minority and Women-owned Business Enterprises (M/WBE). It serves as a one-stop-shop for M/WBEs interested in doing business with the city and its agencies.

The M/WBE Constituent Affairs Manager & Special Assistant will play a key role in developing and guiding work related to the Administration’s M/WBE initiatives. The M/WBE Constituent Affairs Manager & Special Assistant will be responsible for supporting the Office of M/WBE through coordinating and administrative tasks and managing the constituent services component pertaining to the Mayor’s agenda to increase opportunities for M/WBEs city-wide.

Duties include, but are not limited to:

- Serve as the primary point of contact for the Citywide Chief Business Diversity Officer’s (CBDO) day-to-day schedule, responsible for coordinating and confirming all logistical details and necessary preparation

- Manage the CBDO s workflow and priorities by handling calendar and scheduling requests.

- Oversee day to day Office operations, such as ensuring the Executive Director has read and signed key correspondence, booking travel, managing event logistics, reimbursements, and team record-keeping

- Coordinate the CBDO’s speaking engagements and public appearances, including preparation of briefing materials, talking points and presentations.

- Provide leverage in moving critical projects forward by assisting with information gathering, communicating with stakeholders, developing, and monitoring project plans, and keeping track of responsibilities

- Generate policy briefings and project-related documents, such as meeting agendas, work plans, and progress reports.

- Manage and track constituent requests presented to Administration senior officials and at the Office of M/WBEs

- Manage Advisory Council meetings and members, Directors/Commissioner Meetings, office management, events coordination, scheduling, special projects and other assignments.

- Track meeting notes with external or internal stakeholders

- Organize all data and metrics into tracking systems that is accessible across the Office of M/WBE

- Assist in reviewing and editing critical communication proposals, policy statements, and briefings for the Mayor’s Office of M/WBEs

- Coordinate Mayor’s M/WBE Advisory Council meetings and subcommittee meetings for the Office of M/WBEs

- Provide assistance to the External Affairs Department in forging and maintaining new and existing relationships with constituents and M/WBEs

- Perform additional administrative duties/projects as assigned

PREFERRED SKILLS

- Exemplary editing and organizational skills;

- Strong analytical skills and attention to detail; and

- Excellent interpersonal, analytical, oral and written communication skills.

- Proficiency in Excel, Microsoft Word, and Microsoft PowerPoint

- Proven track-record of timeliness and follow-through on objectives

TO APPLY

External applicants, please go to www.nyc.gov/careers/search and search for Job ID #753955

Current City Employees may apply via Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #753955

ADDITIONAL INFORMATION

To best serve the City we represent, Mayor’s Office of Contract Services (MOCS) seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.

MOCS recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at [email protected] or 212-298-0800 to request an accommodation.

WORK LOCATION

253 Broadway, New York, NY 10007

RESEARCH PROJECTS COOR(MA)-MGR - 0527A

Qualifications

1. Do you have a baccalaureate degree from an accredited college or university?

2. Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?

3. Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?

4. Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 70,000.00

Salary Max: $ 75,373.00