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University Coordinator for Faculty Affairs, Office of Faculty Affairs

POSITION DETAILS

The Office of Faculty Affairs within the Office of Academic Affairs at The City University of New York (CUNY), partners with faculty and administrators across the University to foster an environment where faculty are supported, recognized and empowered, championing their vital contributions to student success, the University community, and their academic disciplines.

Located at the Central Office, the Office of Faculty Affairs aligns faculty development initiatives with the University’s strategic priorities, focusing on teaching excellence, academic leadership, and student success. The department provides guidance and leadership for cross-campus collaborations and programs that enhance faculty engagement, including professional development opportunities, teaching conferences, the Distinguished Professor nomination process, and the selection and management of faculty fellows.

Reporting to the University Dean for Faculty Affairs, the University Coordinator for Faculty Affairs provides comprehensive administrative and operational support to the Office of Faculty Affairs. The Coordinator assists with the planning and implementation of programs, events, and communications that advance faculty excellence and engagement across the University.

In addition to the CUNY Title Overview information, other key duties include, but will not be limited to the following:

+ Provides administrative support within the Office of Faculty Affairs, including recordkeeping, logistics coordination for meetings and events, maintaining office calendars, tracking of key deadlines, document management, information distribution, and supporting routine communications.

+ Prepare and distribute communications, announcements, and updates to internal and external stakeholders.

+ Create and monitor electronic forms and documents related to hiring, academic processes, events, and academic activities.

+ Process purchasing and travel requisitions, track expenditures, and assist with related documentation.

+ Assist in preparing reports, correspondence, presentations, and meeting materials.

+ Support event logistics, including scheduling, room reservations, catering, technology requests, and materials preparation.

+ Collaborate with other administrative staff to ensure efficient coordination, and follow-up across projects.

+ Contribute to digital communications, including website updates, newsletters, and event postings.

+ Design and produce flyers and related materials to promote Faculty Affairs programs and events.

+ Communicate regularly and professionally with internal and external constituents to include faculty, administrators, and other stakeholders

+ Perform related duties as assigned.

NOTE:

Until further notice, this position is eligible for a hybrid work schedule.

QUALIFICATIONS

MINIMUM

Bachelor's Degree required.

PREFERRED

+ Administrative experience in an academic or higher education setting; familiarity with CUNY preferred.

+ Strong organizational, time management, and computer software skills, including proficiency with Microsoft Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and collaboration tools (MS Teams, Zoom) to support coordination of meetings and communications.

+ Familiarity with basic graphic design or content creation tools (e.g., Canva, PowerPoint, Adobe Express) to support event and communication materials.

+ Ability to work both independently and collaboratively with a diverse population of constituents.

+ Strong written, analytical, and organizational skills, with a high level of professionalism and attention to detail.

+ Proven work ethic with a strong record of reliability, integrity, and the ability to manage multiple priorities in a fast-paced environment.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range is **$54,725 - $59,444** commensurate with credentials, education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted to 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31292&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings

CLOSING DATE

November 13, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31292

Location

Central Office