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Title: Administrative Assistant

Program: Workforce Development

Salary Range: $50,000-$55,000 per year

Program Description:

Project Renewal’s workforce development (WFD) division helps individuals with histories of homelessness, substance use, mental illness, and justice involvement to prepare for, find, and retain employment. Programming includes pre-employment services, soft skills training, sector-based training, digital literacy, financial literacy, case management, job retention, career advancement and alumni services. WFD operates several training programs: Employment & Training, Care Corps Behavioral Health Training, Human Services Training, Next Step Internship Program, and Career Advancement Program.

Overall Responsibilities:

The Administrative Assistant will be responsible for data contract management across various databases for several Workforce Development training programs, as well as, providing administrative support to the WFD leadership team. They will assist in ensuring that the program meets all of the contractual and grant requirements and obligations.

Essential Duties and Responsibilities:

Reporting to the Business and Operations Manager of Next Step, the essential duties of the position include but are not limited to the following:

Data Entry:

+ + Update client records and funder information in the internal database, Salesforce

+ Assist with program data clean-up

+ Assist with updating client employment verification in database

Grant and contract support:

+ + Create and maintain funder related spreadsheets; submit monthly funder eligibility documents/spreadsheets and reports.

+ Enter client data in appropriate databases and systems, meeting contract requirements.

+ Help prepare vouchers and billing documents for private funders and government contracts.

Administrative Support:

+ + Assist the leadership team with various administrative support.

+ Provide front desk coverage as needed.

+ Manages staff time sheets and submits for approval

+ Prepare onboarding packet and orients new staff of office procedures.

Qualifications:

+ HS Diploma/GED

+ 2-3 years of strong administrative assistance or data entry experience. Knowledge of contract management desirable.

+ Proficiency in Microsoft Office, including Word, Excel, Outlook, and Power Point software required, and knowledge of Salesforce highly preferred.

Core Competence:

+ Must be highly detail oriented, reliable and self-motivated.

+ Strong interpersonal, organizational and time management skills

+ Ability to effectively access situations and notify supervisors if support is needed

+ Maintain confidentiality and security of client records, and ensure compliance with privacy policies and regulations

+ Ability to work well independently and in collaboration with others

+ Understand the needs of the participants who have histories of homelessness, substance use, mental illness and/or justice involvement

Job Details

Pay Type Hourly

Employment Indicator Regular

Education Level Equivalent Experience

Hiring Min Rate 50,000 USD

Hiring Max Rate 55,000 USD