• Administrative Assistant

    Robert Half Office Team (Palatine, IL)


    Description

    We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Palatine, Illinois. This contract position involves supporting faculty development initiatives, managing office operations, and ensuring seamless coordination of events and administrative tasks. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to maintain confidentiality.

    Responsibilities:

    • Coordinate logistical arrangements for faculty development programs and events, including reserving spaces, organizing technology setups, and managing catering needs.

    • Maintain and update forms and documents, uploading them to organizational platforms as required.

    • Oversee daily operations of the office, streamlining workflows and optimizing office management.

    • Assist the Dean for Teaching and Learning by scheduling and updating appointments, managing calendars, and preparing meeting agendas and follow-ups.

    • Respond to routine inquiries providing information to faculty, staff, and workers.

    • Arrange travel, conference registrations, and process related reimbursements.

    • Monitor office inventory, placing supply orders as needed.

    • Develop and maintain cloud-based filing systems, utilizing tools such as Microsoft Teams, SharePoint, and OneNote.

    • Assemble budget data, track financial records, and assist in the preparation and reconciliation of the internal budget.

     

    Requirements • Proven experience in administrative assistance, including scheduling, event coordination, and office management.

     

    • Proficiency in handling inbound calls and providing receptionist support.

    • Strong data entry skills with a high level of accuracy.

    • Familiarity with cloud-based filing systems and tools such as Microsoft Teams and SharePoint.

    • Ability to manage budgets, financial records, and vendor payments effectively.

    • Excellent organizational and multitasking abilities.

    • Strong communication skills, both verbal and written.

    • Commitment to maintaining confidentiality in all aspects of the role. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .