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Description We are looking for a highly organized and detail-oriented Contracts Specialist to join our team in Lutz, Florida. This role involves coordinating, managing, and administering project contracts while providing essential support to multiple teams, including project management, engineering, and accounting. As a Contract-to-permanent position, this opportunity offers a pathway to long-term employment for individuals who excel in contract administration and operational efficiency.

Responsibilities:

• Draft, review, and manage subcontract agreements, work authorizations, change orders, and other related documents.

• Maintain accurate and accessible records of executed contracts, compliance documents, and insurance certificates using platforms such as SharePoint and project trackers.

• Support administrative tasks during project setup and closeout, ensuring all necessary requirements are fulfilled.

• Coordinate with internal teams and external partners to collect signatures, distribute finalized documents, and monitor contract statuses.

• Collaborate with Project Managers to ensure project scope, budget, and schedules align with contract terms.

• Perform general administrative duties, including scheduling meetings, formatting documents, entering data, and preparing reports.

• Ensure standardized templates are updated and utilized to maintain consistency in contract documentation.

• Assist with procurement processes, proposal formatting, and prequalification submissions as required.

• Manage travel arrangements, primarily on Mondays and Fridays, ensuring accurate itineraries and documentation for team members.

• Provide backup support for Landscaping and Vending operations when necessary. Requirements • Associate’s degree in Business Administration, Construction Management, or a related field is preferred.

• At least 3 years of experience in contract administration, project coordination, or administrative support; experience in construction or low-voltage industries is advantageous.

• Exceptional attention to detail and proficiency in document management.

• Strong skills in Microsoft 365 applications, including Word, Excel, and Outlook; familiarity with SharePoint or project management software is a plus.

• Excellent communication abilities, both written and verbal.

• Capable of working independently while managing multiple tasks in a dynamic environment.

• Experience in booking and coordinating travel arrangements is highly desirable.

• Ability to provide trained backup support for departmental operations as needed.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .