"Alerted.org

Description We are looking for an experienced and highly organized Executive Assistant to provide dedicated support to senior leadership. This long-term contract position requires someone who thrives in a fast-paced environment and excels at managing schedules, coordinating travel, and facilitating executive meetings. Based in New York, New York, this role offers an opportunity to contribute directly to the efficiency and success of a dynamic team.

Responsibilities:

• Manage complex executive calendars, ensuring appointments and meetings are accurately scheduled and prioritized.

• Handle travel arrangements, including booking flights, accommodations, and transportation, while ensuring seamless itineraries.

• Coordinate travel plans with attention to detail, resolving any logistical challenges that may arise.

• Organize and prepare materials for executive meetings, ensuring all documentation and agendas are ready in advance.

• Act as a liaison between the executive team and internal or external stakeholders, maintaining clear communication.

• Monitor deadlines and follow up on action items from meetings to ensure timely completion.

• Maintain confidentiality and discretion when handling sensitive information.

• Assist with ad hoc projects and administrative tasks as needed to support the executive team.

• Ensure smooth day-to-day operations by proactively identifying and addressing potential scheduling conflicts. Requirements • Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior leadership.

• Proven expertise in managing calendars, scheduling appointments, and coordinating meetings.

• Strong skills in arranging and managing complex travel itineraries.

• Excellent organizational and multitasking abilities to handle a variety of responsibilities efficiently.

• Proficiency in communication, both written and verbal, with a detail-oriented approach.

• Ability to work independently and collaboratively in a fast-paced environment.

• High level of discretion when managing confidential information.

• Proficiency in using productivity tools and software for scheduling, communication, and task management. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .