"Alerted.org

Description We are looking for a skilled and organized Senior Administrative Assistant to provide comprehensive support to our management team in Lutz, Florida. In this Contract-to-ongoing position, you will play a critical role in ensuring the smooth operation of our daily activities, collaborating closely with senior staff, and managing administrative processes. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about optimizing organizational efficiency.

Responsibilities:

• Provide high-level administrative support to senior staff and managers, ensuring seamless daily operations.

• Oversee and mentor a team of administrative assistants to maintain productivity and effective communication.

• Manage and update project trackers, ensuring tasks and deadlines are met efficiently.

• Coordinate and assist with planning company events, meetings, and projects, including setting agendas and tracking action items.

• Prepare, proofread, and edit documents such as proposals, reports, contracts, and presentations.

• Organize and maintain accurate records and documentation for easy retrieval and reference.

• Schedule and manage calendars, book travel arrangements, and coordinate conference calls.

• Participate in regular planning meetings, including a one-hour meeting on Saturdays, and commit to a 40-50 hour workweek.

• Identify and propose improvements to administrative processes to enhance overall efficiency. Requirements • At least 4 years of experience in an administrative support role, with prior experience in a senior-level position preferred.

• Advanced proficiency in Microsoft 365 tools, particularly SharePoint, Excel, and PowerPoint.

• Strong organizational skills and the ability to handle multiple priorities while meeting deadlines.

• Experience managing calendars, booking travel arrangements, and coordinating conference calls.

• Ability to handle confidential information with a high level of discretion and professionalism.

• Proven ability to work effectively in fast-paced, high-pressure environments and adapt to changing priorities.

• Excellent attention to detail and strong communication skills, both written and verbal. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .