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Subcontracts Specialist - Oak Ridge, TN

Summary

**Title:** Subcontracts Specialist - Oak Ridge, TN

**ID:** 2345 - RSI - 01

Description

Your Next Career Move Starts Here – Join RSI in Oak Ridge, TN!

Imagine a role where your contract management expertise and subcontract coordination skills directly support one of the most respected environmental and nuclear service providers in the country. At RSI, we’re not just managing subcontractors — we’re driving excellence across complex and varying projects.

As a Subcontract Specialist, you’ll be a key player in ensuring smooth operations by managing subcontractor relationships, negotiating agreements, tracking performance, and ensuring compliance with project requirements. You’ll collaborate with project teams, procurement, and leadership to ensure every subcontractor delivers quality, safety, and efficiency.

Whether you're streamlining contract workflows or enjoying the scenic beauty and innovation-rich environment of Oak Ridge, this is a place where career growth meets purpose.

Join RSI — where your expertise makes a lasting impact. Let’s build something exceptional together.

ABOUT US:

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record. Weoffer a full range of benefits including a generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS).AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.

ABOUT THE JOB:

This role is responsible for managing all aspects of subcontractor engagement, including contract development, performance tracking, compliance, and coordination with project teams. The ideal candidate will be a strong communicator and detail-oriented professional, capable of navigating complex contractual requirements and fostering productive vendor relationships.

As a Subcontract Specialist at RSI, you’ll play a vital role in ensuring project success by aligning subcontractor performance with operational goals, safety standards, and regulatory requirements. You’ll work closely with internal stakeholders and external partners to ensure timely and efficient execution of project deliverables.

RESPONSIBILITIES INCLUDE:

+ Compile and issue Request for Proposal and Request for Quote packages

+ Create and issue basic materials purchase orders to suppliers

+ Create and issue a wide range of subcontracts to service, engineering, and construction providers

+ Request, review and analyze contractor cost proposals to determine reasonableness and acceptability of proposed costs

+ Understand, oversee, and monitor flow down requirements from prime contracts with customers

+ Negotiate price and terms with subcontractors and suppliers

+ Administer subcontract during performance including receipt, review, and dispositioning subcontractor requests for equitable adjustment and resolution of claims as well as ensuring payment is in accordance with the subcontract terms

+ Complete company credit application requests as needed

+ Conduct subcontract closeout activities as needed

+ Review and approve insurance certificates to ensure compliance with company requirements

+ Track prime contract and subcontractor funding, period of performance and other relevant information

+ Provide various types of administrative support to members of the RSI team when needed

+ Assist with review of procurement policies and procedures, helping with updates as needed

+ Monitor changes to FAR and other related federal requirements

ABOUT YOU:

At RSI, our employees are our most valuable asset. We’re looking for someone who shares our passion for excellence and our commitment to leaving things better than we found them. In this role, you’ll be more than a Subcontract Specialist — you’ll be a strategic partner in driving operational efficiency, compliance, and vendor performance within a fast-paced industrial environment.

To thrive in this role, you bring:

+ A strong understanding of subcontractor management, contract negotiation, and procurement processes. We are looking for minimum of 5+ years’ experience in federal contract administration, subcontract administration and/or procurement

+ Excellent organizational skills and attention to detail

+ The ability to build and maintain productive relationships with vendors, project teams, and leadership

+ A proactive approach to problem-solving and continuous improvement

+ Familiarity with compliance standards and safety protocols in industrial or construction settings

+ A collaborative mindset and a commitment to delivering high-quality results

+ Strong written and verbal communication skills

+ Understanding of basic legal terminology and legal concepts within terms and conditions

+ Understanding of Federal Acquisition Regulation (FAR) and FAR Supplements, including Defense Federal Acquisition Regulation Supplement (DFARS) and Department of Energy Acquisition Regulation (DEAR

+ Ability to work in fast-paced environment and handle competing priorities

+ Ability to perform work independently with minimal management oversight

+ Federal procurement, contract management and/or legal experience

+ Proficient in Microsoft Office Suite

+ Experience with Deltek Costpoint is desired

We thank you for your time in learning a little about us here at RSI, as well as the opportunity we have available for someone who is Dependable, People-oriented, and Achievement-oriented.

We offer a competitive salary and a robust benefits package designed to support your well-being from day one. Our plan includes:

+ Generous Paid Time Off (PTO)

+ Paid Holidays

+ Medical Coverage starting on your first day

+ Dental and Vision Insurance Options

+ 401(k) Retirement Plan with 100% company match up to 4% of eligible compensation and immediate vesting

+ Basic and Supplemental Life Insurance

+ Short-Term and Long-Term Disability Coverage

+ Plus, additional benefits to support your health, financial security, and work-life balance

EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.

_ASRC Industrial, (“AIS”), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/_