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Administrative Assistant 2 - College of Arts and Sciences - Deans Office

Salary

$59,787.00 Annually

Location

SUNY Brockport

Job Type

Classified Full-Time

Job Number

2500214

Division

College of Arts and Sciences

Department

College of Arts and Sciences

Opening Date

10/30/2025

Closing Date

11/14/2025 11:59 PM Eastern

Bargaining Unit

02 CSEA Administrative Services

+ Description

+ Benefits

+ Questions

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University’s curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint “Village on the Erie Canal,” SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo — the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport! (https://www2.brockport.edu/about/strategic-plan/)

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

SUNY Brockport is accepting applications for an Administrative Assistant 2 for the Interim Dean for the College of Arts and Sciences. This person would report directly to the Interim Dean providing administrative duties that would assist them with the successful administration of 22 academic departments plus Military Science.

In addition, this person would assist the Interim Associate Dean and Assistant Dean as needed. Incumbent’s responsibilities include but are not limited to serving as confidential administrative assistant in the Dean’s Office, establishing office procedures geared toward an efficient workflow, resolving daily operational problems that may occur within College’s programs, triaging phone calls, project management, and acting as the Interim Dean’s liaison among Brockport faculty, professional staff, and community constituents.

JOB FUNCTIONS

Administrative –

+ Responsible for daily office operations including mail and email correspondence, answering phone calls and being the first point of contact in the Dean’s Office

+ Maintains the Interim Dean’s calendar, scheduling meetings as requested with attention to detail

+ Monitors and tracks the status of the Interim Dean’s activities, projects, and initiatives

+ Schedules meetings – reserves spaces, attends and takes minutes at the annual Chairs and Directors retreat, monthly Chairs and Directors meetings, quarterly Dean’s Advisory Board Meetings, and other meetings as needed

+ Designs and maintains an electronic filing system

+ Creates and processes personnel paperwork

+ Reviews all reimbursement and payment paperwork that comes to the Dean’s Office for Interim Dean

+ Makes travel arrangements for the Interim Dean and guests of the College (guest speakers, search candidates, etc.)

+ Assists with position searches for Faculty and Administrative Assistants within the College of Arts and Sciences

+ Develops and implements office policies and procedures, identifying areas of improvement

+ Orients faculty and staff to office and agency procedures

Budgeting and Purchasing –

+ Monitors multiple budgets, preparing and updating spreadsheets (Dean’s Office state accounts, Recruitment, BASC, Foundation, Research Foundation, etc.)

+ Account Manager and Signatory for all accounts within the College of Arts and Sciences

+ Purchases using a credit card or the online purchase requisition system, EagleMart

+ Assists departments with budgeting and purchasing questions

Event Support –

+ Reserves spaces, orders catering, assists with publicity, and handles all logistics as needed at the event

+ Backup for contact for reserving conference rooms located in the Fannie Barrier Williams Liberal Arts Building

REQUIREMENTS

Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 2 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 2, Full Time - Brockport location.

Preferred Qualifications:

+ Excellent communication and interpersonal skills.

+ Excellent organizational skills, ability to prioritize work.

+ Proficient in Microsoft Office and software such as Banner, NEOED, Business Intelligence, EagleMart

+ Ability to use or learn to use College online resources

+ 1-year experience in an administrative assistant position at SUNY Brockport

+ Associate’s degree or equivalent experience

ADDITIONAL INFORMATION

Work Schedule:

40 hours/week: Monday - Friday 8:00am - 4:00pm

Benefits:

Benefits eligible. Find out more about benefits at Careers@Brockport (https://www.brockport.edu/support/human\_resources/careers.html) .

Application Instructions:

This position is not eligible for visa sponsorship.

Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by November 14, 2025.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement: All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing: Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer: SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement: SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations: SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at [email protected]. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

This position is eligible for benefits as a Civil Service Employee Association (CSEA) represented employee. SUNY Brockport provides comprehensive employee benefit programs designed to help keep our faculty, staff, and their families healthy, safe, happy, and productive. Find more information about benefit specifics in the information and links below.

Medical

SUNY Brockport is committed to providing affordable, comprehensive health plan options for faculty, and staff. Medical coverage is effective for new employees 28 days after their start date. For more information, and premium costs, please go to our NYS Health Insurance Program (NYSHIP) Rates (https://www.brockport.edu/support/human-resources/benefits/insurance-premium/) page. For premiums relevant to this position, please go to the sections labeled "CSEA."

Dental and Vision

Dental and Vision coverage is provided for employees and their eligible dependents by their union at no additional cost to the employee. For more information, please visit the CSEA Employee Benefit Trust Fund (https://www.cseaebf.com/) page.

Retirement

+ NYS Employees' Retirement System (ERS) - Defined benefit plan; benefits are based on best Final Average Salary and years of service.

Membership for full-time permanent employees is mandatory. Membership for employees who are temporary or part-time is optional. Appointees with an existing membership are required to continue it (or elect a new option).

For more information, please go to the Retirement Systems section of the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance.pdf) .

Additional Benefits

SUNY Brockport offers additional benefits to employees, including but not limited to, Flexible Spending accounts, Work-life Services, Employee Assistance Program, discounts on services, and much more. For more information on these great additional benefits, please go to our Fringe/Additional Benefits (https://www.brockport.edu/support/human-resources/benefits/fringe/) page or view the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance.pdf) .

For additional information on any of these benefits and more, view the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance.pdf) for employees represented by CSEA.

01

Are you authorized to work in the United States without requiring visa sponsorship now or in the future?

+ I have unrestricted work authorization in the U.S. and would not require sponsorship now or in the future

+ I have work authorization now, but would need sponsorship in the future

+ I would require sponsorship for a work visa

02

Are you 18 years or older?

+ Yes

+ No

Required Question

Employer

SUNY Brockport (NY)

Address

350 New Campus Drive Brockport, New York, 14420

Phone

(585) 395-2126

Website

brockport.edu