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Fiscal Assistant I/II/III

Work type: Staff Full-Time

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 19010800 - EG-FISCAL - PERSONNEL

Classification Title:

Fiscal Assistant I/II/III

Classification Minimum Requirements:

+ Fiscal Assistant I: High school diploma or equivalent and one year of general accounts transaction experience.

+ Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience.

+ Fiscal Assistant III: High school diploma or equivalent and five years of general accounts transaction experience.

(Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.)

Job Description:

As a Fiscal Assistant, you'll work closely with our faculty, staff, and students to support departmental operations across the college under the direction of the Director or Associate Director. You’ll be trusted with a range of financial and administrative responsibilities including:

+ Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions.

+ Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain accurate ledger reconciliation with the HWCOE.

+ Travel Coordination: Support faculty, staff, students, and visitors with travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies.

+ Financial Oversight: Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to ongoing fiscal integrity.

+ Customer Service: Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures.

Why Join HWCOE?

+ Career Mobility: With three levels of the role, there’s built-in room to grow as you gain experience and expertise.

+ Supportive Team: Work with a friendly, experienced, and committed team that values your input and encourages learning.

+ Stability & Benefits: Enjoy the security and excellent benefits of working for a top public university, including health insurance, retirement plans, paid time off, and tuition assistance.

+ Meaningful Impact: Help advance the mission of a nationally recognized engineering college driving innovation and research that changes the world.

Expected Salary:

Commensurate with experience and qualifications. Starting hourly rates:

+ Fiscal Assistant I: Starting at $18.00/hr

+ Fiscal Assistant II: Starting at $20.00/hr

+ Fiscal Assistant III: Starting at $23.00/hr

Required Qualifications:

+ Fiscal Assistant I: High school diploma or equivalent and one year of general accounts transaction experience.

+ Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience.

+ Fiscal Assistant III: High school diploma or equivalent and five years of general accounts transaction experience.

(Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.)

Preferred:

Preferred Skills & Experience

+ Familiarity withbasic accounting and budget principles, especially in higher education or research environments

+ Proficiency inMicrosoft Office Suite(Excel, Outlook, Word),PeopleSoft, andmyUFL systems

+ Strongcommunication,problem-solving, andtime managementskills

+ Ability to workindependently and collaborativelyin a fast-paced setting

+ Knowledge ofUniversity of Florida procurement, travel, and disbursement procedures

Ideal Candidate

You’re dependable, organized, and proactive—a team player who can manage multiple priorities with accuracy and professionalism. You enjoy helping others, solving problems, and keeping things running smoothly behind the scenes. Above all, you take pride in doing your job well and making a positive impact every day.

Special Instructions to Applicants:

Ready to Apply?

Join us at HWCOE and play a key role in supporting the excellence that defines the University of Florida. We look forward to reviewing your application!

In order to be considered for this position, you must upload a cover letter and resume with application.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Requisition is re-posted, current applicants need not reapply.

Health Assessment Required:No

Advertised: 30 Oct 2025 Eastern Daylight Time

Applications close: 06 Nov 2025 Eastern Standard Time