• Administrative Support Specialist

    Datrose (New York, NY)


    Job Description

    Job ID#:

    26535

    Job Category:

    Administrative/Clerical

    Position Type:

    Contract/W-2

    Duration:

    6 months

    Shift:

    37.5 hours

     

    Job Title: Administrative Support Specialist - Training Unit

     

    Duration: 6 Month contract - W2 Only

     

    Pay rate: $27-32/hr (depending on experience)

     

    Type: Full-Time, 9am-5pm, Mon-Fri

    About the Role:

    We are seeking a detail-oriented and organizedAdministrative Support Specialistto assist our Training Unit. This role provides essential administrative support, manages training records, and ensures smooth communication across departments.

    Key Responsibilities

    + Utilize various IT applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

    + Draft, format, and distribute correspondence and reports

    + Maintain paper and electronic filing systems, spreadsheets, and databases (SLMS, DFS Designations, Fed Provider)

    + Create and manage SLMS courses and classes; track attendance and certificates

    + Answer phone calls, transfer messages, and greet visitors; manage visitor entries in building security system

    + Operate office equipment (printers, scanners, copiers) and coordinate repairs as needed

    + Manage Training Unit correspondence, mail, and shared email accounts

    + Schedule and confirm meetings, appointments, and training sessions; maintain related SLMS records

    + Coordinate use of training rooms and equipment; liaise with Office Services and IT Helpdesk

    + Conduct information searches online and support special projects or committees

    + Perform additional administrative duties as assigned

    Required Qualifications:

    + Bachelor Degree OR HS Diploma and 2 years of relevant experience

    + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

    + Must be well versed in Excel including Bar Graphs and Pivot Tables

    + Strong organizational and communication skills

    + Experience with virtual meeting platforms (Webex, Teams, Adobe Connect, etc.)

    + Ability to manage multiple tasks and deadlines effectively

     

    Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race. Religion, color, national origin, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

     

    Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

    Job Requirements

    Minimum Security Clearance:

    No