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Administrative Coordinator 3

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Administrative Coordinator 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Lafayette, LA

Job Type

Classified

Job Number

DCE-2025-OENF-214417-FRD

Department

DCE-Department of Conservation and Energy

Division

Office of Enforcement

Opening Date

10/30/2025

Closing Date

11/14/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

ABOUT THIS JOB

Office of Enforcement– Engineering-Regulatory Division

The Engineering Regulatory Division is responsible for inspecting oil and gas wells and the associated facilities to ensure compliance with Statewide Order No. 29-B, the processing of Unit Termination applications, and the approval of Unit Survey Plats.

Additionally, the Division is responsible for implementing and administering the Oilfield Site Restoration Program as well as the Underwater Obstruction Removal Program.

LOCATION AND POSITION INFORMATION:

This full-time This Administrative Coordinator 3 is located in the Orders Division within the Office of Office of Enforcement, in Lafayette, LA. The individual in this position will exercise initiative and independent judgement in carrying out policies and procedures and administrative support duties with emphasis in the aid to the manager and engineering staff in order to achieve the goals and objectives of the Lafayette District office whose jurisdiction is 36 parishes and 3 miles of offshore waters.

The district office is responsible for regulating the exploration and production of oil and gas and other hydrocarbons and lignite, to control and allocate energy supplies and distribution and to protect public safety and the environment from oilfield waste, including the regulations of underground injection and disposal practices. IT applications (data bases, records management, word processing, spreadsheets, etc.) as duties required the accessing and manipulation of digital data for report generation and the free-flow of information.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .

Job Duties and Other Information

JOB DUTIES:

As an Administrative Coordinator 3 you will carry out numerous tasks and additional duties include, but are not limited to the following:

+ Receive and oversee the proper distribution of all in-coming mail and out-going mail; prepares all items (correspondence and applications, etc.) for review for compliance with department policies by the engineering staff, mineral production analysts and mineral production supervisor and works to resolve any discrepancies;

+ Operates various office equipment such as desktop PC accessing network server applications such as: SONRIS screen functions, complimented with network usage of excel, word, oracle, Microsoft outlook, fax machine, multi-line telephones, scanner, etc.;

+ Maintaining and organizing of records which include: individual well records on all wells permitted/drilled for hydrocarbons, salt water disposal, storage, etc. in South Louisiana; applications for hearings, dockets of hearings, field orders and survey plats;

+ Greet the general public and oil and gas industry representative and assist them in researching all records under the jurisdiction of the district office, utilizing all functions of the SONRIS system including Data Access, Document Imaging, RODs and GIS;

+ Perform accounting functions utilizing the SONRIS accounting system to prepare invoices and to receive online payment or payment by check for applications received from industry that require fees which necessitates the familiarity with the rules and regulations of the Office of Enforcement, types of documents required and fiscal practices;

+ Perform duties related to administrative functions, such as properly control and safety in addition to other clerical duties to alleviate the district manager/engineering staff of these administrative matters;

+ Performs all other duties as requested.

Position-Specific Details:

Appointment Type:Probational

Career Progression: This position does not participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Human Resources

Department of Conservation and Energy

PO Box 94396

Baton Rouge, LA 70804-9396

Email:[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ have no experience and/or am uncomfortable accepting direction

+ I have limited experience or require assistance to accept direction

+ I can accept direction

+ I can accept directions and help others improve their ability to accept direction

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ I have no experience and/or am uncomfortable following policies and procedures

+ I have limited experience or require assistance to follow policies and procedures

+ I can follow policies and procedures

+ I can follow policies and procedures and help others improve their ability to follow policies and procedures

06

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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