"Alerted.org

POSITION TITLE: Human Resources Coordinator

REPORTS TO: Director of Human Resources

Pay: $27.00 - $32.50 (Hourly, Non-exempt)

Schedule: Monday- Friday

DESCRIPTION OF POSITION:

The Human Resources Coordinator serves as a key operational partner in the HR Department, with primary responsibility for managing the organization’s leave of absence, ADA accommodations, and workers’ compensation programs. This role ensures accurate eligibility determination, documentation, and compliance with federal, state, and internal policies while supporting employees and leaders throughout the leave and return-to-work process. The coordinator also maintains HRIS data integrity, assists with payroll and timekeeping concerns, and contributes to strategic HR initiatives such as Just Culture and employee engagement. Additional responsibilities include compliance tracking, onboarding support, and administrative coordination. The ideal candidate is highly organized, discreet, and collaborative, with strong knowledge of leave laws, HR systems, and healthcare compliance standards.

KEY RESPONSIBILITIES:

Leave Program Management

+ Administer and manage all leave of absence programs (FMLA, CFRA, bereavement, etc.), including eligibility determination, documentation, and return-to-work coordination

+ Administer and manage ADA accommodation program, including eligibility determination, documentation, and lead interactive process meetings with appropriate leadership

+ Administer and manage all workers compensation processes, including communicating directly with the insurance company representatives and investigators

+ Complete disability-related and payroll forms and ensure timely communication with employees throughout the leave and workers’ compensation process

+ Coordinate modified duty assignments and ensure compliance with federal, state, and internal policies

+ Maintain leave records and monitor timelines to ensure continuity and compliance

HRIS, UKG & Systems Administration

+ Assist employees and leadership with administering with timekeeping, pay records, and benefit payments while on leaves

+ Maintain accurate employee records in the HRIS and personnel files, ensuring compliance with document retention policies and audit readiness

+ Pull reports and conduct data analysis in HRIS/Payroll system and other systems as needed

+ Assist employees and leadership with escalated payroll inquiries and concerns

HR Projects & Strategic Initiatives

+ Contribute to the development of a Just Culture framework, employee engagement initiatives, and other organizational culture initiatives

+ Maintain updated HR resources including forms, guides, and leaves materials

+ Support process documentation, case tracking, and policy implementation

Compliance & Recordkeeping

+ Ensure accurate and compliant employee records in accordance with local, state, and federal requirements

+ Monitor completion of mandatory trainings and certifications in collaboration with department managers

+ Assist with internal audits and reviews as needed

General Administrative Support

+ Contribute to New Employee Orientation training day 1 as needed

+ Provide administrative support to the HR Department including scheduling, document management, and correspondence

+ Collaborate with HR Generalist and Director on operational initiatives and cross-functional coordination

+ Serve as a resource for general HR inquiries and escalate issues appropriately

+ Ensure all HR processes and materials meet federal, state, and organizational standards

+ Help foster a culture of responsiveness, collaboration, and continuous improvement

+ Any additional related duties as requested by the HR Department or other administrator

Requirements

Minimum Requirements:

Knowledge and Experience:

+ At least two (2) years of experience in HR administration or operations

+ Familiarity with HRIS systems (UKG, etc.)

+ Working knowledge of leave laws and compliance basics

+ Strong organizational and time management skills

+ Excellent interpersonal and written communication skills

+ High level of discretion and confidentiality

+ Bachelor’s degree in Human Resources, Business Administration, or related field preferred

+ PHR and/or SHRM-CP certification preferred

+ Health care industry preferred

Skills and Abilities:

Our team operates in a straightforward, collaborative environment that values clarity, consistency, and mutual respect. We prioritize practical solutions over office politics and appreciate colleagues who communicate clearly, maintain confidentiality, and engage with employees across all backgrounds with professionalism and empathy. Additional skills and abilities include:

+ Maintains strict confidentiality of employee, applicant, and patient information

+ Demonstrates respect and sensitivity across diverse social, cultural, economic, and educational backgrounds

+ Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR platforms (e.g., UKG, HealthStream)

+ Knowledgeable in leave administration (FMLA, CFRA, ADA, bereavement, disability) and onboarding workflows

+ Skilled in HRIS administration, including employee setup, reporting, and data integrity

+ Coordinates system access (IT, HealthStream, biometric timeclocks) and maintains audit-ready personnel files

+ Capable of pulling, interpreting, and presenting HR data for compliance and operational insights

+ Tracks licensure, certifications, and training completions to ensure compliance

+ Understands and enforces HR policies with clarity and professionalism

+ Provides responsive, respectful, and solution-oriented employee relations support

+ Coordinates training sessions, onboarding events, and recognition programs

+ Manages routine HR tasks (mail, paychecks, general support) with reliability

+ Collaborates effectively with payroll, IT, and department managers

+ Strong organizational skills with ability to prioritize, multitask, meet deadlines, and work independently

+ Communicates clearly and professionally, both in writing and verbally

Physical Requirements:

While performing the duties of this job, this position is frequently required to do the following:

+ Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.

+ Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.

+ Give and follow verbal and written instructions with attention to detail and accuracy.

+ Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.

+ Vision: see details of objects at close range.

+ Coordinate multiple tasks simultaneously.

+ Reach forward, up, down, and to the side.

+ Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.

+ Lift up to 25 pounds.