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Executive Secretary 11
- State of Michigan (Lansing, MI)
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Executive Secretary 11
Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/5124381)
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Executive Secretary 11
Salary
$25.80 - $35.27 Hourly
Location
Lansing, MI
Job Type
Permanent Full Time
Remote Employment
Flexible/Hybrid
Job Number
2701-26-15-3
Department
Treasury
Opening Date
10/29/2025
Closing Date
11/19/2025 11:59 PM Eastern
Bargaining Unit
NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)
+ Description
+ Benefits
+ Questions
Job Description
The Michigan Department of Treasury is seeking a highly motivated and detail-orientedExecutive Secretaryto provide comprehensive administrative and executive support to the Bureau Director of the Bureau of Local Government and School Services. This position plays a key role in ensuring the efficient operation of the Bureau by managing sensitive communications, coordinating internal and external interactions, and supporting human resource functions.
Responsibilities Include:
+ Providing high-level executive and administrative support to the Bureau Director.
+ Coordinating meetings, preparing agendas, and ensuring timely follow-up on action items.
+ Serving as a liaison between the Bureau Director, division staff, administrators, and other Treasury bureaus and state agencies.
+ Assisting with Human Resources functions.
Required Education and Experience:
+ Experience providing administrative support in a professional office setting.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong organizational skills and attention to detail.
+ Ability to handle confidential and sensitive information with discretion.
+ Excellent written and verbal communication skills.
Preferred Qualifications:
+ Prior experience supporting executive-level leadership.
+ Familiarity with state government operations and HR processes.
Position Description (https://MCSC.state.mi.us/AgencyPDFs/PD-EXECSC1AC67N.pdf) - Executive Secretary 11
Job Specification (https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/E/ExecutiveSecretary.pdf)
Treasury Careers – Learn more about why Treasury is a Great Place to Work!
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.
Additional Requirements and Information
Please attach your cover letter and detailed resume to your application.
Work must be performed in the state of Michigan.If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position prior to being appointed to the position. Relocation expenses are not reimbursed.
Hybrid Remote Work.This position is eligible to work remotely on Mondays, Thursdays, and Fridays, and must work onsite Tuesdays and Wednesdays. For remote work performance, this position requires a designated, secure, and appropriate workspace with reliable internet access (minimum 25 Mbps download, 5 Mbps upload). Remote work arrangements are subject to management approval and may be adjusted or discontinued at any time for any reason.
Interviews.Interviews may occur virtually using Microsoft Teams. No prior experience with Teams is necessary. Instructions and tips will be providedto all candidates scheduled for an interview using Microsoft Teams.
E-Verify. The Michigan Department of Treasury participates in E-Verify (https://www.e-verify.gov/employees/employee-rights-and-responsibilities) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
AI. The use of artificial intelligence (AI) software of any kind is strictly prohibited in all areas of the selection process, including, but not limited to, responses to application questions, and responses to interview questions or exercises.
Your application for this positiondoes not guarantee you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.
The Michigan Department of Treasury is proud to be recognized at the Gold Level as a Veteran-Friendly Employer.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.
Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school?
+ Yes
+ No
02
EXCSEC1A – Do you possess at least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10?
+ Yes
+ No
03
Please identify which software applications you are experienced using. (Check all that apply.)
+ MS Word
+ MS Excel
+ MS PowerPoint
+ MS Access
+ MS Outlook
+ MS Visio
+ Other
+ None of the above
04
If you selected Other in the previous question, please specify the additional systems in which you have experience.
05
If you indicated you have experience using Microsoft software applications and additional administrative support applications, please list and explain your experience with each of these applications. If none, please enter N/A.
06
Do you have experience communicating with taxpayers, government or business officials?
+ Yes
+ No
07
If you indicated experience in the previous question, please describe your experience communicating with taxpayers, government officials, or business representatives. If you answered No, please enter N/A.
08
Do you have experience performing a full range of secretarial and office management duties, including prioritizing and tracking tasks, scheduling meetings, preparing reports, submitting reimbursements, and supporting multiple staff members?
+ Yes
+ No
09
If you indicated experience in the previous question, please describe your experience performing a full range of secretarial and office management duties, including prioritizing and tracking tasks, scheduling meetings, preparing reports, submitting reimbursements, and supporting multiple staff members. If you answered No, please enter N/A
10
Please describe in detail the steps required to schedule a meeting with multiple participants in Microsoft Outlook using a proxy calendar. If you have no experience, please enter N/A.
11
Please describe in detail the steps you take to prioritize your workday and manage assignments from multiple staff members. If you have no experience, please enter N/A.
12
Do you have professional experience managing confidential or sensitive information?
+ Yes
+ No
13
If you indicated experience in the previous question, please describe your work handling confidential or sensitive information. If you answered No, please enter N/A.
14
Do you have experience assisting with human resources or onboarding functions?
+ Yes
+ No
15
If you indicated experience in the previous question, please describe your work with human resources or onboarding functions. If you answered No, please enter N/A.
16
Please describe how your education, knowledge, and/or work experience have prepared you to be successful in this position. In your response, highlight any processes or procedures you have implemented to support a paperless office environment.
17
Did you attach your cover letter and detailed resume to your application? (Failure to do so may result in your application being screened out.)
+ Yes
+ No
18
This position requires that work be performed within the state of Michigan. If you currently reside outside of Michigan, you must be willing to relocate to Michigan to fulfill the duties of this role. Please note that relocation expenses will not be reimbursed. Do you currently reside in Michigan, or would you be willing to relocate if offered the position?
+ Yes
+ No
19
Do you understand that this position requires on-site work on Tuesdays and Wednesdays?
+ Yes
+ No
20
From the options below, which best describes your current employment status? (Note: A current State of Michigan employee works for an official State department, such as the Department of Corrections (DOC), Department of Transportation (MDOT), etc.)
+ I am not a State of Michigan employee (I have never been employed by the State).
+ I am a current Michigan Department of Treasury employee.
+ I am a current State of Michigan employee (non-Treasury).
+ I am a previous State of Michigan employee.
Required Question
Employer
State of Michigan
Department
Treasury
Address
430 West Allegan Street
Lansing, Michigan, 48922
Phone
517-335-7508
Website
https://www.michigan.gov/treasurycareers
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