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Job Title

Operations Coordinator

Job Description Summary

The Operations Coordinator is responsible for assisting the Director of Operations with managing the office facilities, accounts payable, accounts receivable, providing overall operations and front desk administrative support.

Job Description

Job Description

Vendor** **Management** **/** **Administration

+ Purchase office supplies and office equipment (i.e., furniture, IT equipment, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor

+ Enter all new local vendors into Workday and update data as needed

+ Process invoices for office

+ Act as liaison for property/building management and coordinate maintenance needs (i.e., light bulbs, heating/cooling, carpet cleaning, etc.)

+ Manage list of key vendor contacts, building management, security, engineering, etc.

+ Answer and screen all incoming calls and relay messages

+ Communicate general company information through a weekly newsletter and Microsoft Team.

+ Assist leadership with managing expenses and handling various additional tasks.

Greet /** **Direct** **All Visitors

+ Organize and coordinate events for clients and employees

+ Manage front desk by providing building access (when required) and notifying the employees that client, vendor or job candidate has arrived

+ Create and assign access badges for all new hires

Other** **Duties** **to** **Include:

-Maintain reception area, meeting rooms, pantry, lounge and other common areas keeping them clean and tidy

-Sort and distribute mail and packages when mailroom coordinator is out of the office

-Act as the point of contact for all front of house technical accessories- assisting with self-service schedulers, media devices, video conferencing, etc.

BACKGROUND AND EXPERIENCE

+ High school diploma or GED

+ Bachelors degree preferred

+ 3+ years of experience in a professional office setting

+ Front desk and/or administrative assistant experience a plus

+ Must be technology savvy, advanced Microsoft Office Suite skills a plus

+ Ability to take initiative and work independently with in a sales environment

+ Strong communication skills and ability to tailor delivery to multiple levels

+ Ability to plan, organize, streamline and manage processes

+ Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important

+ Strong sense of ownership, relentless curiosity, and self-driven approach to problem solving

+ Notary license, or ability to obtain

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $30.60 - $36.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1-888-365-5406** or email **[email protected]** . Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”