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Summary

Come join a company that strives for _Extraordinary People and Exceptional Performance_ ! **Eagle One Solutions, Inc.,** a **Chenega Professional Services** ’ company, is looking for an **Administrative Assistant** with strong business analysis skills to directly support an assistant Program Executive Office (aPEO) and deputy aPEO reporting to the Chief Information Officer (CIO). The main duty of this role is to anticipate and relieve the leader of program and administrative support type functions, increasing their bandwidth for critical senior staff-level responsibilities. The **Administrative Assistant** will interface with CIO Leadership, aPEOs, and Stakeholders across Partner organizations.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

+ Conduct research as requested and consolidate findings into briefing packages/presentations for the aPEO.

+ Prepare statistical reports regarding program functions.

+ Handle information requests from various stakeholders, including from internal team members.

+ Internal and External Contact Work:

+ Coordinate all aPEO taskings for the senior staff.

+ Return calls when necessary or appropriate on behalf of the senior staff.

+ Refer administrative problems/situations to the appropriate individual.

+ Take and disseminate minutes at staff meetings and other meetings as requested.

+ Communicate with external and internal offices and other offices as required by management.

+ Keep the aPEO and the Deputy aPEO informed with all senior staff level support activities.

+ Schedule, coordinate, and prioritize appointments, meetings, and training initiatives.

+ Keep the leader informed of their schedule and events while maintaining this information for their reference.

+ Maintain all contact and stakeholder lists.

+ Arrange in-person, virtual, or hybrid meetings, as requested.

+ Adhere to internal meeting procedural guidance.

+ Prepare briefing materials and brief the executive in advance of meetings, including requesting material from Senior Staff in a timely manner.

+ Prepare meeting agendas, schedule rooms, and notify participants in accordance with scheduling procedures and changes.

+ Attend meetings as required to take minutes and record action items.

+ Follow up with appropriate staff to track action items and assure timely completeness.

+ Create PowerPoint presentations for the executive.

+ Screen correspondence, publications, directives, and periodical and similar materials prior to the review and acceptance by the senior staff.

+ Develop drafts, as requested, and manage and track all correspondence.

+ Manage the Tasker system for the completion of all PMO tasks by programs to include strategic follow-up to ensure understanding and completion by programs.

+ Notify the appropriate staff member of the need for information or recommendation and either prepare the draft response or follow up to ensure a timely response by others.

+ Create reports (budgetary, informational, weekly, statistical, etc.), meeting minutes, and document drafts as requested.

+ Create and/or complete forms and requested documents and prepare them for signature if a signature is required.

+ Complete any other duties that typically fall within routine administrative support work that are requested by the Deputy.

+ Other duties as assigned.

Qualifications

+ Bachelor's degree in administration, business, or a related field.

+ Minimum of 2 years working as an Administrative Assistant or Business Analyst for a high-level executive (at least 2 years of related work experience). Prior Federal experience is preferred.

+ Ability to obtain public trust.

_Knowledge, Skills and Abilities:_

+ **Knowledge** of executive suite operations and the functions of the Chief Information Officer (CIO).

+ Highly organized with a proven ability to work efficiently and collaboratively with others.

+ Self-motivated and proactive in managing workloads and pursuing professional development.

+ People-oriented with strong interpersonal skills, able to communicate effectively with diverse teams and audiences.

+ Detail-oriented, ensuring accuracy in all work.

+ Excellent oral and written communication skills, including preparing daily briefing materials for leadership, capturing, and disseminating meeting notes, developing PowerPoint presentations, and general business writing.

+ Strong organization skills and ability to coordinate executive-level meetings.

+ Ability to proactively manage a wide variety of situations and conflicts involving the clerical and administrative function of the office.

+ Analytical thinker, seeking opportunities to streamline processes and improve efficiencies for customers.

+ Familiarity with Federal IT compliance and acquisition rules and regulations.

+ **Skills** in advanced computer use, particularly proficiency in Microsoft Suite products, as well as strong internet research capabilities.

+ **Skills** in conducting research and preparing statistical reports, as well as handling information requests efficiently.

+ **Skills** in meeting coordination and dictation, ensuring organized and effective communication.

+ **Ability** to oversee a variety of situations and conflicts related to clerical and administrative functions within the office.

+ **Ability** to multitask effectively, supporting multiple personnel and projects while maintaining professionalism in high-pressure environments.

+ **Ability** to rely on experience and judgment to plan, accomplish goals, and adapt to the evolving needs of leadership.

Estimated Salary/Wage

USD $80,000.00/Yr. Up to USD $90,000.00/Yr.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program