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About Setpoint

We seek a highly organized, discreet, and proactive Executive Secretary to provide essential administrative and operational support to our Chief Executive Officer (CEO). This is a critical role that requires impeccable judgment and a commitment to maintaining executive efficiency.

Position Summary

The Executive Secretary is the primary point of contact and organizational anchor for the CEO's office. You will manage a complex workflow to ensure the CEO's time and focus are entirely dedicated to strategic leadership and core business priorities. The individual must exercise extreme discretion, professional judgment, and a high degree of proactivity.

Key Responsibilities (What You Will Do)

+ Executive Scheduling & Time Management: Provide sophisticated, detailed calendar management, prioritizing appointments, and strategically planning time slots to maximize focus and productivity.

+ Logistics Expert: Organize and manage all logistics for internal, external, and Board meetings, including facilities, hospitality, and detailed material preparation (agendas, pre-reads, minutes).

+ Communication Gatekeeper: Serve as the professional liaison between the CEO and all internal staff, Board members, external clients, and public officials.

+ Correspondence: Receive, screen, and manage all incoming/outgoing correspondence. Draft, proofread, and edit official reports, presentations, and memos on behalf of the CEO.

+ Global Travel: Handle all aspects of domestic and international business travel, including booking flights, accommodations, ground transport, and preparing detailed, time-zone-aware itineraries.

+ Administrative & Financial Support: Prepare and process the CEO's business and personal expense reports, track invoices, and manage accurate electronic and paper filing systems.

+ Special Projects: Oversee and track progress on strategic initiatives as directed by the CEO, ensuring deadlines and critical milestones are met.

Required Qualifications & Experience

+ Experience: Minimum of 5-7 years of progressively responsible experience supporting C-level executives (CEO, Board members) in a corporate environment.

+ Proven Track Record: Demonstrated success in managing complex calendars, domestic and international travel, and large-scale meeting logistics.

+ Education: Bachelor’s degree preferred, or equivalent experience in Business Administration or Communications.

+ Technical Proficiency: Expert proficiency in the Microsoft Office Suite, expense reporting systems, and the ability to rapidly master communications tools.

Core Competencies (The Right Fit)

The ideal candidate will excel in the following areas:

+ Interpersonal & Communications Skills: Exemplifying discretion and professionalism.

+ Organizational & Execution Skills: Flawless attention to detail and proactive planning.

+ Problem Solving & Accountability: The ability to anticipate needs and resolve issues independently.

How to Apply

Please submit your resume and cover letter detailing your experience supporting executive leadership.

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