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Administrative Assistant - Middletown Education Center

Middletown, NY (http://maps.google.com/maps?q=379+Mount+Hope+Rd.+Middletown+NY+USA+10940)

Description

For over 60 years, Abilities First, Inc. has been empowering individuals with developmental disabilities to live their most vibrant, independent lives. From early education to adulthood, our wide range of services—including preschool and school programs, day and residential habilitation, community connections, and employment services— are designed to uplift every individual’s unique strengths and dreams.

We believe in the power of people—of every background, identity, and ability—to create change and build a more inclusive world. Abilities First is proud to be an equal opportunity employer and is welcoming and supportive of people of varying abilities, races, ethnicities, religions, socio-economic status, gender and gender identities. At Abilities First, you’ll join a mission-driven team that values collaboration, celebrates individuality, and is dedicated to meaningful work. If you're ready to turn your passion into purpose, we’d love to welcome you aboard.

Abilities First is seeking an Administrative Assistant for our Middletown Educational Center. The Administrative Assistant will perform operational and secretarial tasks to maintain order and business within the school programs. Excellent judgement in following school protocols and a positive approach in working with staff and visitors to the school. The Administrative Assistant is responsible for secretarial support for the school administrator.

This is a Full Time 40 hour a week position for 52 weeks a year.

Salary: $18.40 – $21.40 per hour

Schedule: 7:30am-4:00pm

Responsibilities may include but are not limited to:

+ Supports Principal in daily school operations, as requested. This may include gathering information for State reports, compliance documents, and/or other pertinent records.

+ Acts as a liaison between our building and Agency departments.

+ Supports Principal with tasks related to students Special Education needs and record maintenance or data collection including but not limited to IEPs, student reports, and attendance.

+ Assists with fluid communication of IEP information to various team members, as requested.

+ Collect and process all billing contact hours from therapists monthly to business office.

+ Maintain contracts for staff that work outside of the school day.

+ Oversees all aspects of school petty cash, documentation, and records of budgetary items.

+ Copies and distributes letters written to staff and/or families. This includes translating or distribution of translated documents, as needed.

+ Coordinates all communication and documentation with vendors including scheduling services appointments for repairs, maintaining logs of services or needs, and assisting with placing orders, as needed.

+ Secures doors at beginning and end of school day.

+ Maintains building records such as Emergency Manuals and drill logs

+ Building Safety team member.

+ Prepares letters and other appropriate job-related activities as required by the school principal and professional staff.

+ Ensure all required trainings and certifications required are current and seeks further support and training where needed.

+ Adhere to agency Code of Legal and Ethical Behavior, which require all employees, consultants, board members, volunteers and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law.

+ Follows all agency policy and procedures and demonstrates continuous regard to personal safety and the safety of others.

+ Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant.

+ Will incorporate concepts of person-centered excellence by respecting people’s concerns and responding accordingly and will use “teachable moments” to assist people in understanding and exercising their rights.

Perks & Benefits:

+ Time to Recharge – Personal, sick, and holidays built around the school calendar

+ Health & Wellness – Medical, dental, and vision plans to keep you covered

+ Plan for The Future – 401(k) with employer match and employer-paid life insurance

+ Level Up Your Skills– Tuition reimbursement and online training through the College of Direct Support (and to boost your earning potential)

+ Get Paid When You Need It – On Demand Pay gives you access to earnings as early as the next day

+ Exclusive Extras – Employee discounts with Verizon, AT&T, Royal Carting, and more

Requirements

+ High School Diploma or equivalent.

+ Minimum of four (4) years of secretarial/clerical experience required.

+ Graduate from Business School, or associate’s degree in computer science, data management or a related field preferred.

+ Must be able to multitask and have excellent attention to skills concerning details.

+ Must have a current NYS driver’s license, free of moving violations; deemed acceptable by our insurance carrier.