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Overview

Bowhead Information Technologies Service is seeking a Executive Secretary to support our Space Forces – Space customer.

Responsibilities

• Provide Executive Assistant support to S4S S0

• Complete admin duties to include preparing and reviewing internal/external documents and managing assigned taskings using the Task Management Tool (TMT) on the NIPRnet and SIPRnet coordinating with action officers to ensure they are aware of assigned tasks and due dates

• Manage calendar and engagements for the S0 Directorate leadership

• Take meeting minutes and document action items

• Answer routine telephone calls, direct calls and take messages, and engage with internal and external personnel to the organization

• Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include posters, flyers, diagrams, charts, and infographics

• Maintain tracking records and filing systems, archive files

• Maintain, update and serve as focal point for database, spreadsheets, or SharePoint lists

• Assist in coordinating, planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

• Prepare access rosters and request security clearance transfers

• Help in ordering supplies or equipment and arranging for office equipment repairs

• Assist in the handling and processing of awards, decorations, and evaluations

• Additional administrative duties as assigned by the Government Point of Contact in concurrence with scope of work

• Compose written communication in response to a large volume of complex internal and external customer inquiries

• Assist in maintaining inventories, records, and receipts

• Provide support for scheduling and coordination of activities, conference rooms, calendar management, telephone conferences and messaging, travel arrangements and vouchers and briefing and correspondence review for grammar and formatting

• Serve as member of in/out processing team

• Ensure all necessary documentation is prepared on behalf of the inbound/outbound personnel to allow proper processing

• Maintain government records and database management process and procedures

• Process official tasks initiated by external or internal agencies

• Provide content management, document repository, and coordination on SharePoint with other S0 knowledge management personnel

Qualifications

• Bachelor’s degree, experience with TMT, and 3+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required

• Advanced skills in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, etc.)

• Maintains the specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance.

Physical Demands:

Must be able to lift up to 25pounds

Must be able to stand and walk for prolonged amounts of time

Must be able to twist, bend and squat periodically

Must currently hold an active Secret clearance at a minimum (Top Secret with SCI Eligibility is preferred). Individuals without a TS/SCI will be submitted for this clearance once onboarded to the project.

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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**ID** _2025-24112_

**Category** _Other_

**Location : Location** _US-CA-Vandenberg SFB_

**Min** _USD $106,000.00/Yr._

**Max** _USD $108,000.00/Yr._

**Clearance Level Must Be Able to Obtain** _Top Secret/SCI_

**Minimum Clearance Required** _Secret_

**Travel Requirement** _Less than 10%_