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Assistant Facilities Manager, on-site

Job ID

242838

Posted

30-Oct-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Building Management, Facilities Management

Location(s)

Menlo Park - California - United States of America

About the Role:

Step into a pivotal role as an Assistant Facilities Manager at CBRE, where you'll be at the forefront of managing high-performance facilities in regulated, mission-critical environments. In this role, you won’t just oversee operations—you’ll help drive excellence in asset performance, compliance, and service delivery.

As a key member of our Facilities Management team, you’ll collaborate with Property Managers, landlords, and cross-functional teams to ensure every property under your care runs like a well-oiled machine. If you're ready to make an impact where precision and performance matter, this is your opportunity to shine.

What You’ll Do:

+ Coordinate facility repairs and maintenance with vendors and contractors to ensure smooth daily operations.

+ Conduct regular site walks to proactively identify and address facility issues.

+ Perform routine inspections to ensure compliance with local, state, and federal regulations, while recommending improvements and upgrades.

+ Manage vendor relationships and oversee invoicing procedures to maintain service quality and cost control.

+ Create and manage purchase orders, and support budget planning and ongoing budget management.

+ Serve as the primary point of contact for front-line client requests, providing timely and effective support.

+ Create, monitor, and manage work orders through to completion, ensuring timely resolution.

+ Coordinate with trades personnel and vendors to execute both corrective and preventive maintenance tasks.

+ Apply cross-functional knowledge to align your work with team and departmental objectives.

+ Lead by example and model behaviors consistent with CBRE’s RISE values—Respect, Integrity, Service, and Excellence.

+ Contribute to high-quality outcomes by ensuring accuracy in your work and collaborating effectively with your team.

+ Execute tasks according to established protocols and timelines.

+ Communicate complex ideas clearly and simply to ensure understanding across all levels.

What You’ll Need:

+ Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

+ Understanding existing procedures and standards to solve slightly complex problems.

+ Demonstrated ability to manage vendor relationships and performance.

+ Ability to analyze complex problems and make informed decisions and apply relevant precedents.

+ Experience using a CMMS to manage work orders required.

+ Strong interpersonal skills, with the ability to build rapport and collaborate with colleagues, stakeholders, and clients.

+ Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.

+ Strong interpersonal skills, with the ability to build rapport and collaborate with colleagues, stakeholders, and clients.

+ Must have strong organizational skills with a curious and analytical mindset.

+ Advanced mathematical skills, including proficiency with percentages, fractions, and other complex calculations.

+ Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. **Why CBRE?**

+ **Competitive Benefits:** CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

+ **Professional Development:** We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.

+ **Career Advancement:** CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

**California Residents:** CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Assistant Facilities Manager position is $41.00 hourly and the maximum salary for the Assistant Facilities Manager position is $46.75 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)