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Administrative Coordinator - Mayor's Office of Adult Literacy

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Administrative Coordinator - Mayor's Office of Adult Literacy

Salary

$68,276.00 - $84,414.46 Annually

Location

500 McKinney St.

Job Type

Full Time

Job Number

37449

Department

Houston Public Library

Division

HPL - CENTRAL LIBRARY SERVICES

Opening Date

10/31/2025

Closing Date

11/6/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED

DIVISION / SECTION: Directors Office / Mayor's Office of Adult Literacy

Workday & Hours: Monday - Sunday ***may include possible evenings, occasional weekends and late hours ***subject to change***

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Houston Public Library (HPL) is seeking an Administrative Coordinator to join the Mayor’s Office of Adult Literacy, part of the Houston Public Library. The Administrative Coordinator will serve as the project manager for the office to administer Houston’s Adult Literacy Blueprint (HoustonsAdultLiteracyBlueprint.pdf (https://houstontx.gov/adultliteracyblueprint/HoustonsAdultLiteracyBlueprint.pdf) ). The selected candidate should be politically savvy, perform accurate and detailed work and the ability to work with executives, HPL literacy partners and stakeholders, and all levels of staff. Employee must be willing to work a flexible work schedule between Monday - Sunday, that may i nclude possible evenings, occasional weekends and late hours.

The essential functions of the Administrative Coordinator (Mayors Office of Adult Literacy):

+ Under the direction of the Administration Manager of the Mayor’s Office of Adult Literacy (MOAL), coordinates with adult literacy providers in Houston to create and maintain a comprehensive system of adult literacy programming, services and resources.

+ Plans, initiates, and implements adult literacy programs and services for adult literacy providers in cooperation with Houston Public Library.

+ Must be able to assess process improvement and make recommendations for improvement or change as necessary or appropriate.

+ Researches, analyzes, reviews, collaborates with staff and stakeholders.

+ Design, develop, and implement a common data and learning management system for adult literacy across literacy providers with input from stakeholders.

+ Performs other duties as assigned including handling issues and information of a highly sensitive nature.

+ May prepare speeches and/or remarks for MOAL; assist with news releases and public relations; responds to the press, officials, clients, and the public on more sensitive department issues.

+ Work towards highlighting MOAL and HPL’s accomplishments and visibility and attending at literacy and library meetings and conferences.

+ May supervise, guide, train, or evaluate providers on best practices.

Applicants are encouraged to submit a Cover Letter and Resume when applying. For a location listing of our 37 Neighborhood Libraries and Central Library, please visit: https://houstonlibrary.org/all-locations

WORKING CONDITIONS:

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a Bachelor’s degree in Business Administration, Liberal Arts of a related field.

EXPERIENCE REQUIREMENTS:

(5) Five years administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

PREFERENCES

+ Experience working in government or non-profits

+ Experience with Adult Literacy including knowledge of best practices from literacy providers

+ Experience with data collection and analysis

+ Experience working with elected officials.

+ A specialization and/or certificate in Adult Literacy.

+ Validate driver's licenses.

+ Proficiency in Microsoft Office Suite.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6*

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. The department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 24

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0473).

If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.

EOE Equal Opportunity Employer:

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ YES

+ NO

02

Are you a current Houston Public Library Employee?

+ YES

+ NO

03

Please indicate the highest level of education you have successfully "completed"?

+ High School Diploma/GED

+ Associate Degree

+ Bachelor Degree

+ Masters Degree

04

How many years of professional administrative experience do you possess?

+ Less than 5 years

+ 5 years but less than 9 years

+ 9 years but less than 12 years

+ 12 years or more of experience.

05

What is your degree concentration?

+ Business Administration

+ Liberal Arts

+ Community Education

+ Adult Learning Education

+ Other

+ I do not have a degree

06

Have you earned a specialization or certificate in Adult Literacy?

+ YES

+ NO

07

Please describe your administrative experience especially as it relates to working with adult literacy.

+ Experience working with elected officials

+ Adult literacy experience

+ Project Management

+ Data collection and analysis

+ Writing government correspondence

+ None of the above

08

Other than English, which of the following languages do you speak, read & write? (Check all that apply)

+ Spanish

+ Chinese

+ Vietnamese

+ French

+ Arabic

+ Other

+ I do not speak another language.

09

Please indicate your "highest" level of proficiency in Microsoft Office Suite.

+ BASIC: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

+ INTERMEDIATE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

+ ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

+ I have no MS Office Suite experience.

10

Are you willing to work evenings, occasional weekends and late hours?

+ YES

+ NO

11

Do you have a valid Texas driver’s license or the ability to obtain one within 30 days of selection?

+ YES

+ NO

12

In 200 words or less, please describe your administrative experience especially as it relates to working with adult literacy. (A response of "See Resume" is not accepted).

Required Question