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Librarian 2 - State Library

Government Records Archivist

Recruitment # 251029-5395AR-001

Location Hartford, CT

Date Opened 10/31/2025 12:00:00 AM

Salary $78,296* - $101,215/year (*Employees new to state service start at minimum)

Job Type Open to the Public

Close Date 11/21/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

The Connecticut (https://portal.ct.gov/) State Library (CSL) has an available opportunity for a Librarian 2 (Government Records Archivist) - State Library (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=5395AR&R1=undefined&R3=undefined) , within the State Archives. T he position's location will be at the Van Block State Library Storage Facility, 75 Van Block Ave., Hartford, CT.

WHAT WE CAN OFFER YOU

+ Visit our State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportunities.

+ A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.

POSITION HIGHLIGHTS

+ Full Time, 40 hours per week.

+ Monday through Friday

+ First Shift, 8:00 AM to 4:30 PM

+ Location: Hartford, CT

THE ROLE

The incumbent will serve as the Government Records Archivist and will report to the Assistant State Archivist. This position performs complex archival functions involving project planning, processing archival collections, and public engagement, including:

+ Leading or assisting in the development of archival procedures, standards, and workflows for the long-term preservation of permanent records, regardless of format

+ Appraising, transferring, accessioning, arranging, describing, and rehousing archival collections to ensure both intellectual control and physical preservation, including monitoring environmental conditions and facilitation of researcher access

+ Processing archival collections, including backlogged accessions, and preparing descriptive tools and finding aids to enhance public access

+ Providing reference services, including guidance on access to confidential or restricted records in accordance with applicable laws and policies

+ Collaborating with records creators, records management staff, information technology personnel, and donors on the preservation and access of public records and manuscript collections

The work requires considerable knowledge of:

+ Archival theory, standards, and best practices

+ Archival and library preservation standards, policies, procedures, and techniques

+ Principles and concepts of information governance across all phases of the records lifecycle

+ Organization and functions of government at the state and local levels

+ Risk mitigation and disaster preparedness for records as part of continuity of operations planning

ABOUT US

The mission of the Connecticut State Library is to preserve and make accessible Connecticut’s history and heritage and to advance the development of library services statewide. The Connecticut State Library is an Executive Branch agency that provides a variety of library, information, archival, public records, museum, and administrative services for citizens of Connecticut, as well as for the employees and officials of all three branches of State government. The State Library also serves students, researchers, public libraries and town governments throughout the state. In addition, the State Library directs a program of statewide library development and administers the Library Services and Technology Act state grant. In conjunction with the Department of Higher Education, the State Library also administers researchitct.org– Connecticut’s source for free online resources.

Watch the video below to see what it's like to be a State of Connecticut employee!

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit (https://jobapscloud.com/CT/jobs/?b=KIT) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Sharon McIntosh, at [email protected].

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the State Library this class is accountable for independently performing a full range of complex professional library tasks in management services, patron services, library services and historical services.

EXAMPLES OF DUTIES

+ Answers complex reference questions utilizing reference tools of a specialized nature;

+ Provides information referrals for legal, historical, genealogical and other special subject researchers;

+ Operates a medium sized law library;

+ Indexes legislative records and other specialized collections;

+ Coordinates serials and holdings control;

+ Performs original cataloging and name authority work for items of intermediate difficulty including Connecticut documents and monographs;

+ May train assigned staff;

+ May coordinate or conduct workshops;

+ May serve as liaison to groups and organizations;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ professional principles and practices of library science including classification systems, reference sources and techniques, acquisitions, cataloging and filing, bibliographic sources of information and library automation;

+ specialized functional procedures, areas of subject matter and/or principles of library administration;

+ Skills

+ interpersonal skills;

+ oral and written communication skills;

+ Ability to

+ analyze and solve moderately complex problems relating to library methods and procedures;

+ utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

A Master's degree in library science or information science from a library school accredited by the American Library Association AND at least one (1) year of post graduate degree experience in a relevant area of professional library work.

PREFERRED QUALIFICATIONS

+ Experience with archival project planning and management

+ Experience with processing archival collections

+ Experience with an archival collection management system or ArchiveSpace

+ Experience with Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD)

+ Experience interpreting and applying federal and state laws and regulations governing confidentiality and access to government records

SPECIAL REQUIREMENTS

+ The State Librarian may determine other advanced educational degrees equivalent to the MLS degree based on staffing needs.

+ Incumbents of this class may be assigned to special projects requiring advanced level professional library duties as directed by the State Librarian.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online