• Administrative Supervisor

    Robert Half Office Team (Alameda, CA)


    Description

    We are looking for an experienced Administrative Supervisor to oversee contracting, administrative, and operational functions for grant programs in the East Bay. In this role, you will ensure compliance with regulations, manage workflows, and provide support to dedicated staff. This is a long-term contract position offering the opportunity to contribute to impactful programs.

    Responsibilities:

    • Manage contracting processes, ensuring compliance with regulations and adherence to budgetary guidelines.

    • Provide leadership and supervision to administrative and committed team members.

    • Design and optimize workflows, training materials, and resources for grant application processes.

    • Collaborate with internal departments to address and resolve challenges throughout contract and grant cycles.

    • Conduct occasional outreach to grant applicants outside of regular business hours.

    • Monitor and ensure timely completion of administrative tasks related to emergency funding programs.

    • Maintain accurate records and documentation for audits and reporting purposes.

    • Identify opportunities for process improvements to enhance program efficiency.

    • Provide detailed reports and updates to stakeholders on program progress and performance.

     

    Requirements • At least 5 years of experience in contract compliance, budgeting, and administrative management, demonstrating attention to detail.

     

    • A Bachelor’s degree in business administration, accounting, public administration, or a related field (or equivalent work experience).

    • Advanced proficiency in Microsoft Office Suite, with preference for Office 365.

    • Solid understanding of contract management principles, budgeting practices, and team leadership strategies.

    • Exceptional organizational skills and attention to detail.

    • Strong verbal and written communication abilities.

    • Ability to work collaboratively within a team and manage multiple priorities effectively.

    • Familiarity with tools such as ADP Financial Services, Cisco Webex Meetings, Concur, and CRM systems. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .