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Description

Are you an organized, personable multitasker who thrives in a busy office environment? Do you enjoy being the “go-to” person who keeps things running smoothly behind the scenes? Our client, a well-respected property management and real estate services company located in Oceanside, is seeking an Administrative Assistant to join their growing team. This company manages a diverse portfolio of residential and commercial properties across North County San Diego and prides itself on providing exceptional service to both tenants and property owners. The Administrative Assistant will serve as the backbone of the office—handling day-to-day operations, supporting property managers, and ensuring communication flows seamlessly between clients,

vendors, and maintenance teams.

This is a great opportunity for someone who enjoys variety in their day and takes pride in organization, efficiency, and customer service. You’ll be part of a friendly, close-knit office that values teamwork, professional growth, and work-life balance.

Responsibilities:

+ Serve as the first point of contact for tenants, owners, and vendors—answering phones, emails, and walk-ins with a professional and positive attitude.

+ Prepare and process lease agreements, renewals, vendor contracts, and maintenance requests.

+ Maintain accurate records of property information, rent payments, and correspondence using Yardi Voyager.

+ Coordinate property inspections, schedule maintenance, and track service requests.

+ Support the property management team with document filing, invoice processing, and tenant communication.

+ Organize office supplies, maintain records, and assist with monthly reporting.

+ Handle special administrative projects assigned by management to improve office efficiency and tenant experience.

Requirements

+ 2+ years of administrative experience, ideally within real estate, property management, or a related industry.

+ Proficiency in Microsoft Office Suite; familiarity with Yardi Voyager or other property management software preferred.

+ Excellent interpersonal, written, and verbal communication skills.

+ Strong attention to detail, ability to prioritize, and comfort working independently in a busy office setting.

+ Professional demeanor, friendly attitude, and strong customer service orientation

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .