"Alerted.org

Join Microsoft as the Executive Business Administrator to our General Manager of our AI Business Solutions Finance team—a pivotal role at the intersection of global impact and innovation. In this role, you’ll gain exposure to high-level decision-making, cross-functional strategy, and global initiatives. As a trusted advisor, you’ll have the unique chance to drive real change across the globe and make an impact that matters, as well as a unique platform to grow your influence, expand your network, and shape the future of work at Microsoft.

Our AI Business Solutions Finance team partners across engineering, marketing, and sales to drive revenue and adoption growth of Copilot/AI products in Modern Work and Business Applications. We deliver actionable business insights and rigorous financial analysis to guide investments and growth for Copilot products. We develop leading frameworks, set market share targets, and foster deep cross-functional partnerships to inform strategic decisions and accelerate Copilot adoption _._

Microsoft’s mission is to empower every person and every organization on the planet to achieve more, and we’re dedicated to this mission across every aspect of our company. Our culture is centered on embracing a growth mindset and encouraging teams and leaders to bring their utmost each day. Join us and help shape the future of the world.

Responsibilities

Calendar Management and Meeting Logistics 

+ Provides strategic calendar management and time planning support for Corporate Vice President (CVP), while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality.

+ Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.

+ Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.

+ Manages complex ambiguity and remains calm in high-stress situations.

Cross-Functional Collaboration and Communication 

+ Strengthens and utilizes a vast internal and external network to enable team and leader's work.

+ Proactively drives communication and liaises between executives, central teams, and other business partners to share information and practices that drive efficiency.

Discipline Growth and Development 

+ Provides leadership and actively participates in the Business Support community.

+ Mentors Business Support professionals, contributes to organizational culture, and drives recruiting and onboarding processes.

Team Management Support 

+ Leads team experience activities, supports recruitment and onboarding/offboarding, and manages headcount activities in collaboration with Business Managers and Chiefs of Staff.

Event Coordination and Logistics 

+ Manages, plans, and develops events with executive presence.

+ Partners with management to understand event goals and ensures successful execution.

Leadership 

+ Serves as a role model to Business Support colleagues, demonstrating executive presence, professionalism, and adapts to dynamic situations and maintains professional composure.

Project Ownership 

+ Manages multiple complex projects and timelines, providing operations and project management support to leadership.

+ Drives stakeholder accountability and process improvements.

Resource Management 

+ Owns expense management, budget tracking, and policy compliance.

+ Partners with Finance on all aspects of budgets and headcount.

Rhythm of Business (ROB) 

+ Partners with executive leaders and Chiefs of Staff to build and manage annual ROB, including fiscal year calendar and executive meeting schedules.

Space Management and Planning 

+ Oversees space-management processes and team spaces, leads large-scale space requests, and drives space changes based on utilization data.

Travel Management 

+ Coordinates travel arrangements, creates detailed itineraries, manages logistics, and ensures compliance with travel policies.

External Clients and Partners 

+ Manages CVP speaking engagements and interactions with internal and external stakeholders in partnership with Chief of Staff and other key stakeholders

Confidentiality and Trust 

+ Exercises the highest level of trust, discretion, and judgment in handling sensitive and confidential matters.

Other

+ Embody our culture (https://careers.microsoft.com/v2/global/en/culture) and values (https://www.microsoft.com/en-us/about)

Qualifications

Required Qualifications

+ 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

+ 1+ year(s) experience driving morale and engagement in a matrixed environment.

Preferred Qualifications

+ Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

+ OR equivalent experience.

+ 2+ years experience serving as mentor to others.

+ 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until November 14, 2025.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .