• Vendor Management Specialist

    Aston Carter (Jacksonville, FL)


    Job Title: Vendor Management Specialist

    Job Description

    We are seeking a dedicated Vendor Management Specialist to set up and maintain vendor accounts, ensuring all records are accurate and aligned with company policies. This role involves working closely with Accounts Payable and vendors to resolve any onboarding issues and ensuring compliance with internal guidelines.

    Responsibilities

    + Set up and maintain vendor accounts, ensuring all records are accurate and aligned with company policies.

    + Work closely with Accounts Payable and vendors to quickly resolve any issues related to vendor onboarding.

    + Periodically gather, verify, and update vendor W-9 documentation in line with internal guidelines.

    + Assist with 1099 preparation and contribute to related initiatives and year-end processes.

    + Respond to vendor inquiries via the help desk, providing timely and effective support.

    + Guide and support the AP team in collecting necessary documentation for audits, both internal and external.

    + Uphold and advocate for robust internal controls throughout vendor management and AP operations.

    + Collaborate with stakeholders to identify and implement process enhancements, automation opportunities, and efficiency gains.

    + Handle administrative tasks and contribute to special projects as needed.

    + Ensure prompt and accurate responses to inquiries from internal teams and external suppliers.

    + Partner with internal departments and vendors to resolve discrepancies in invoices or payments.

    + Provide stakeholders with ad hoc reports, data analysis, and insights as requested.

    + Work with business units to improve reporting capabilities and streamline AP procedures.

    + Prepare and distribute AP-related reports and analytics to support business needs.

    Essential Skills

    + Proficiency in vendor management.

    + Experience with accounts payable processes.

    + Familiarity with 1099 and 1042 forms.

    + Knowledge of Oracle systems.

    + Experience in vendor maintenance.

     

    Additional Skills & Qualifications

     

    + Ability to collaborate effectively with stakeholders.

    + Strong analytical skills for data analysis and report generation.

    + Proven experience in process enhancements and automation.

     

    Work Environment

     

    + This position involves working in a collaborative environment, utilizing Oracle systems to manage vendor accounts and facilitate accounts payable processes. The role requires effective communication with internal teams and vendors to resolve discrepancies and enhance procedures. Dress code is business casual.

     

    Job Type & Location

     

    This is a Contract position based out of Jacksonville, FL.

    Pay and Benefits

    The pay range for this position is $23.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Jacksonville,FL.

     

    Application Deadline

     

    This position is anticipated to close on Nov 7, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.