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Job Title: Executive Assistant

Job Description

The Executive Assistant to the President/CEO provides high-level administrative, operational, and project support to the President/Chief Executive Officer. This role requires strong organizational and communication skills, the ability to manage multiple priorities, and proficiency in Microsoft Excel and project coordination. The ideal candidate is proactive, discreet, tech-savvy, and capable of operating effectively in a fast-paced, confidential executive environment.

Responsibilities

+ Manage the CEO’s calendar, schedule meetings, coordinate travel, and prioritize communications.

+ Prepare and review internal and external correspondence, reports, presentations, and meeting materials.

+ Serve as a liaison between the CEO and senior leadership, staff, clients, and external partners.

+ Organize and take minutes for executive and board meetings; track follow-ups and action items.

+ Screen calls, emails, and requests; exercise sound judgment in prioritizing and responding.

+ Coordinate logistics for speaking/meeting engagements, industry events, and stakeholder meetings.

+ Assist in planning, tracking, and reporting on strategic initiatives and special projects led by the CEO.

+ Utilize Excel to develop and manage project timelines, status trackers, and performance dashboards.

+ Collaborate with cross-functional teams to ensure timely execution of key deliverables.

+ Support the preparation of reports and presentations using data collected across departments.

+ Monitor key business deadlines, such as reporting cycles, planning milestones, and renewal periods.

+ Contribute to internal process documentation and improvements, especially those impacting the executive office.

+ Coordinate internal initiatives or executive-led campaigns, such as employee engagement events, projects, or communications.

+ Plan, manage, and coordinate company town hall meetings in partnership with leadership and internal communications.

Essential Skills

+ Calendar management

+ Executive support

+ Microsoft Office proficiency

+ Administrative support

+ Travel and expense management

+ Proficiency in Microsoft Excel (formulas, pivot tables, charts, basic data analysis)

+ Experience with project management tools

Additional Skills & Qualifications

+ Bachelor's degree in Business Administration or related field

+ 3+ years of experience supporting senior executives or C-level leaders

+ Familiarity with Concur or similar travel & expense systems

+ Exceptional organizational skills and attention to detail

+ Strong verbal and written communication skills

+ Ability to manage multiple priorities and meet deadlines with minimal supervision

+ Professionalism, discretion, and sound judgment under pressure

+ Excellent interpersonal and customer service skills

+ Ability to work independently

Work Environment

This role is onsite in Torrance and follows a Monday through Friday schedule. The position is within a well-established and stable company, providing a professional and structured work environment.

Job Type & Location

This is a Permanent position based out of Compton, California

Job Type & Location

This is a Permanent position based out of Compton, CA.

Pay and Benefits

The pay range for this position is $56000.00 - $72800.00/yr.

health, dental, vision, 401k, PTO

Workplace Type

This is a fully onsite position in Compton,CA.

Application Deadline

This position is anticipated to close on Nov 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.