• Expense Reporting Specialist

    Aston Carter (Altamonte Springs, FL)


    Job Title: Expense Reporting Specialist

    Job Description

    The Expense Reporting Specialist is responsible for ensuring timely and accurate processing, auditing, and compliance of employee expense reports across a large healthcare organization. This role supports shared services operations and requires strong attention to detail, adherence to policy, and the ability to thrive in a high-volume environment.

    Responsibilities

    + Review, validate, and process employee expense reports in accordance with organizational policies and regulatory requirements.

    + Ensure all submissions comply with internal expense policies, IRS guidelines, and healthcare industry standards. Flag and resolve discrepancies promptly.

    + Handle large volumes of expense reports efficiently while maintaining accuracy and meeting strict deadlines.

    + Provide support to employees and managers regarding expense policies, reimbursement timelines, and system navigation.

    + Utilize expense management systems (e.g., Concur, SAP, Oracle) to process and track expense reports. Assist with troubleshooting and system enhancements.

    + Generate and distribute expense-related reports for management review. Identify trends and recommend process improvements.

    + Work closely with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems.

    Essential Skills

    + 2-3 years of working experience in a high-volume environment.

    + Experience with a reimbursement solution (Concur, Workday, etc.).

    + Experience validating receipts and ensuring reimbursement compliance.

    + AP Processing experience with a minimum of 150 invoices per day.

    + Diploma or GED at minimum.

    + Proficiency in expense management systems and Microsoft Excel.

    + Strong analytical and problem-solving skills.

    + Excellent communication and customer service abilities.

    + Ability to prioritize and manage multiple tasks under tight deadlines.

     

    Additional Skills & Qualifications

     

    + Large company or shared service experience preferred.

    + Experience with Purchase orders required, 3-way match preferred.

    + Workday experience preferred.

    + Shared services experience is advantageous, especially in the healthcare industry.

    Work Environment

    The role is based in a professional, corporate office environment where you will have your own cubicle. The Accounts Payable team consists of 50-60 people, including 1 Director, 2 Managers, 5 Supervisors, and the rest are AP Specialists. The dress code is business professional attire from Monday to Thursday and business casual on Friday. Working hours are between 8 AM - 5:30 PM, requiring flexibility for a shift within those hours.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Altamonte Springs, FL.

    Pay and Benefits

    The pay range for this position is $19.00 - $22.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Altamonte Springs,FL.

     

    Application Deadline

     

    This position is anticipated to close on Nov 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.