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ADMINISTRATIVE ASSISTANT II - 42005922

Date: Oct 31, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 864375

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II - 42005922

Pay Plan: Career Service

Position Number: 42005922

Salary: $43,000.10 - $47,300.76

Posting Closing Date: 11/02/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

ADMINISTRATIVE ASSISTANT II

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL LAW ENFORCEMENT

*OPEN COMPETITIVE OPPORTUNITY*

The headquarters for this position is located in Tallahassee, Florida.

Administrative Assistant II Duties:

ADMINISTRATIVE DUTIES: Functions as the lead administrative assistant for the Administrative Section. Prepares administrative reports, vehicle logs, and travel reimbursements. Assists with drafting memorandums, correspondence, policy revisions, and other documents at the direction of the supervisor or section major. Assists with compiling meeting notes and after meeting summaries. Works with other bureau and section administrative staff to provide assistance with reporting metrics and other needed data.

ALTERNATE UNIFORM/EQUIPMENT LIAISON: Assists the OALE uniform administrative assistant as needed with issuance and maintenance of uniforms to sworn law enforcement personnel. Assists in m aintaining the database to track equipment issued to new sworn employees, reorders of equipment for current sworn employees, and the retrieval of agency equipment from sworn employees separating from employment. Works with quartermasters to fill equipment requests.

SHAREPOINT: At the direction of the supervisor, maintains the upkeep of information provided on the OALE’s internal Sharepoint site for Administration. This duty ensures the site stays up to date with relevant information including, but not limited to, updates to all bureau statistical data [works with other bureau AAs to retrieve this data] and all OALE points of contact. Utilizes tools such as Microsoft Power BI to graph statistical information for review by the supervisor and chief.

CRM SYSTEM: At the direction of the supervisor, maintains Contact the Department customer relationship management system for the Office by reviewing the system daily for contacts and moving those needs to bureau subject matter experts within specific bureaus as appropriate. Works with the supervisor to determine whether items assigned to the Office are better addressed in another division and reassigns as required. Ensures contacts are updated appropriately and closed out within 21 days of receipt unless specific needs of the issue require otherwise.

BACK-UP OALE CITATION/ NTA COORDINATOR: Ensures Citation Tracking Sharepoint site is up-to-date and accurate. Ensures all citation book assignments are updated and accurately reflected within the system. Ensures yearly audits are completed in accordance with accreditation standards. Prepares documentation for destruction requests with DHSMV. Prepares documentation for new citations if needed. Ensures an accurate and complete list of eligible citations for issuance to new sworn personnel.

BACKUP RECEPTION DUTIES: Will provide back up to the Administrative Assistant position responsible for the front desk and phone coverage. Provides such backup during periods of sick leave, annual leave or lunch. Provides this assistance as part of a rotational group consisting of all other Administrative Assistant positions within Administrative Services. Provides support to OALE headquarters staff.

Performs other duties as needed.

Minimum Qualifications:

+ A bachelor's degree from an accredited college or university and two (2) years of administrative or office support experience.

+ A master's degree from an accredited college or university can substitute for one year of the required experience.

+ Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

+ An equivalent combination of college education and experience which equals (6) years can substitute for the above requirements.

+ Requires possession of a valid driver license.

Selection Process - The OALE selection process takes approximately three to four months to complete. Steps to complete the selection process include, but are not limited to:

+ A completed State of Florida Employment Application.

+ A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.

+ Oral Review Board.

+ Background Investigation.

+ Fingerprinting.

+ Drug Screening.

Salary - $43,000.10 - $47,300.76

Contact – Jenny Attewell at (850) 567-2120 or [email protected] with any questions or concerns.

Notes - If possible, please submit your application from a desktop or laptop computer. Devices such as cellular phones and tablets have been known to cause errors when submitting an application. Please be sure to review each answer as they cannot be changed once your application is submitted.

Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website: https://www.fdacs.gov/Divisions-Offices/Agricultural-Law-Enforcement

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.

Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment.

Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature.

*ATTENTION CANDIDATES*

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

+ All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

+ Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

+ Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values

and supports employment of individuals with disabilities. Qualified

individuals with disabilities are encouraged to apply.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

+ Annual and Sick Leave benefits;

+ Nine paid holidays and one Personal holiday each year;

+ State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;

+ Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)

+ Flexible Spending Accounts;

+ Tuition waivers;

+ And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32311

Nearest Major Market:Tallahassee