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Summary The primary purpose of this position is to perform clerical or technical work in support of procurement functions and programs. The position is located in the Fleet and Family Readiness Support Business Office, Facilities & Acquisition, Commander, Navy Region Southeast (CNRSE) on NAS Jacksonville, FL. Responsibilities MAJOR DUTIES AND RESPONSIBILITIES A. Performs administration functions for contracting transactions in support of installations within CNRSE including the following tasks (40% of incumbent's duties) Establishes new and/or updates current vendors for Contracting/Installation use. Obtains missing or corrected data from supporting documents, operating instructions, and contracting office or the program manager. Extracts information from several sources ensuring that all required information is included. Assembles and prepares in final initiations for bids, requests for proposals, contracts, contract amendments and other procurement documents. Assists with correspondence in support of contracts to include writing letters, emails, and preparing courier shipments. Downloads purchase requests and prints for review and assigns and distributes as directed. Prepares purchase orders and delivery orders for approval and signature by the Contracting Officer. Edits procurement packages to detect and correct discrepancies. B. Performs acquisition technical functions to provide advice and assistance to supervisors, co-workers, and installation managers including the following tasks. (35% of incumbents time) Advises on purchasing procedures and most advantageous purchase method i.e., delivery order against established contract, purchase order, blanket purchase agreement, construction, Credit Card, etc. Reviews purchase requests for supplies and services under warrant level to ensure accuracy and completeness of the request and to verify funds availability and check required and mandatory sources of supply. Works with installations and managers to prepare Statements of Work. Research appropriate references to find potential suppliers. Consults with bidders, primarily by telephone, to determine availability of items, prices, delivery time, and discounts available. Assures compliance of offers with terms and conditions, compares products and prices, and independently selects most advantageous terms, and price. C. Utilizes the NAF purchase card to make purchases under warrant limits within SOP guidelines and include the following tasks. (25% of incumbents time) Receives and processes requests for purchases. Checks to ensure requests meet procedural and regulatory requirements, including presence of purchase request. Determines whether purchase will be the open market or through mandatory or optional sources. Contacts vendors and makes purchases. Inputs transactions through on line system. Reconciles monthly statement against transactions. Performs other related duties as assigned. Requirements Conditions of Employment Qualifications In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. Specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression. Specialized experience must demonstrate the following: Knowledge of the various steps and procedures required to provide a full range of procurement support related to recurring or standardized buys for commonly used supplies or services. Knowledge of various procurement processing procedures and local and higher-level policies to support purchase transactions that involve the use of different forms and the application of different procedures. Knowledge of related functional areas, such as supply or finance, to investigate and resolve errors of shipment overage or shortage, delays, incompatible information, or other similar discrepancies using well-established approaches. Knowledge of and ability to utilize a computer, including automated accounting systems, NAF Purchase Card system, and standard office applications, sufficient to input a range of standard information or adjustments, understand recurring error reports, and take corrective action. Knowledge of frequently used and clearly stated procedures and regulations to respond to recurring questions from vendors, agency or activity personnel, customers, and others. Knowledge of what constitutes acceptable delays for individual items or services to monitor contractor performance and coordinate/recommend corrective action. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE. RELOCATION AUTHORIZED NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT Males must be registered or exempt from Selective Service. https://www.sss.gov/register/ Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job. Education This position does not have a positive education requirement. Additional Information The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to: Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). Stability of Federal Civilian Service People with passion for doing work that matters Quality of Work Life Balance Some positions have special requirements- Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.- Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.- Salary is dependent on experience and/or education.- For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. This announcement may be used to fill additional vacancies within 90 days of closing date. The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to [email protected] to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis. This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.