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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

For over 55 years, **_the Office of Minority Affairs & Diversity (OMA&D)_** has advanced diversity, equity, and inclusion at the University of Washington, a campus that sits on tribal land. Through our programs and partnerships, we create pathways for diverse populations to access postsecondary opportunities, nurture and support their academic success, and cultivate a campus climate that enriches the educational experience for all. This legacy of work continues to drive excellence at the UW and together, we help the university work toward its vision for becoming a more just and equitable campus community.

OMA&D has an outstanding opportunity open for a** **_Temporary_** **Program Operations Specialist.

The Program Operations Specialist must demonstrate sound judgment, expertise, and a deep understanding of best practices in youth development, family engagement, K-12 education, financial aid, and first-year college support. The role requires familiarity with GEAR UP policies and regulations and the educational landscape for low-income and first-generation students. It also requires coordination with 13 school district partners across four counties—including school administrators, principals, counselors, teachers, GEAR UP coordinators, and staff—and community partners to provide comprehensive support to students. This position requires the ability to manage multiple work-streams with varying deadlines across a wide range of stakeholders. The Program Operations Specialist must be detail-oriented and able to work both independently and collaboratively to execute tasks in a fast-paced, grant-funded environment.

RESPONSIBILITIES:

35% Lead and manage day-to-day operations of the GEAR UP PATH grant, including oversight of statewide student events, partner coordination, professional development, and compliance with reporting timelines. Exercise independent judgment in resolving logistical and operational challenges to ensure program success.

15% Oversee fiscal operations for the grant, including budget planning, expenditure tracking, and financial reporting. Independently interpret and apply University and federal grant policies to ensure fiscal integrity and compliance.

10% Lead the preparation of grant-related reports by gathering and analyzing documentation, drafting summaries, and coordinating data collection. Ensure timely and accurate submission of federal and internal reports.

10% Design and manage systems for tracking program deliverables, timelines, and evaluation metrics. Use data to inform decision-making and continuous improvement of program strategies.

30% Other Duties as Assigned/Represent the program in internal and external meetings and support the development of policies and procedures that enhance program effectiveness.

MINIMUM REQUIREMENTS:

Bachelor's Degree and 2 years Demonstrated ability to manage multiple tasks with competing deadlines, Experience working is a K-12 or post -secondary education setting, providing access services for students and parents or experience working with programs like; Gear Up, College Advising Corps, Trio programs, STAR, and LSAMP.

Experience working in Bilingual and/or bi-cultural environments and engaging students and families Knowledge of GEAR UP RISE UP partner schools, regional initiatives and communities Knowledge of WA State Post Secondary Institutions and pathways, including college admissions and finance.

_Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._

For over 55 years, the **_Office of Minority Affairs & Diversity (OMA&D)_** has advanced diversity, equity, and inclusion at the University of Washington, a campus that sits on tribal land. Through our programs and partnerships, we create pathways for diverse populations to access postsecondary opportunities, nurture and support their academic success, and cultivate a campus climate that enriches the educational experience for all. This legacy of work continues to drive excellence at the UW and together, we help the university work toward its vision for becoming a more just and equitable campus community.

The Office of Minority Affairs has an outstanding opportunity open for a** **_Temporary_** **Program Operations Specialist.

The Program Operations Specialist must demonstrate sound judgment, expertise, and a deep understanding of best practices in youth development, family engagement, K-12 education, financial aid, and first-year college support. The role requires familiarity with GEAR UP policies and regulations and the educational landscape for low-income and first-generation students. It also requires coordination with 13 school district partners across four counties—including school administrators, principals, counselors, teachers, GEAR UP coordinators, and staff—and community partners to provide comprehensive support to students. This position requires the ability to manage multiple work-streams with varying deadlines across a wide range of stakeholders. The Program Operations Specialist must be detail-oriented and able to work both independently and collaboratively to execute tasks in a fast-paced, grant-funded environment.

RESPONSIBILITIES:

35% Lead and manage day-to-day operations of the GEAR UP PATH grant, including oversight of statewide student events, partner coordination, professional development, and compliance with reporting timelines. Exercise independent judgment in resolving logistical and operational challenges to ensure program success.

15% Oversee fiscal operations for the grant, including budget planning, expenditure tracking, and financial reporting. Independently interpret and apply University and federal grant policies to ensure fiscal integrity and compliance.

10% Lead the preparation of grant-related reports by gathering and analyzing documentation, drafting summaries, and coordinating data collection. Ensure timely and accurate submission of federal and internal reports.

10% Design and manage systems for tracking program deliverables, timelines, and evaluation metrics. Use data to inform decision-making and continuous improvement of program strategies.

30% Other Duties as Assigned/Represent the program in internal and external meetings and support the development of policies and procedures that enhance program effectiveness.

MINIMUM REQUIREMENTS:

Bachelor's Degree and 2 years Demonstrated ability to manage multiple tasks with competing deadlines, Experience working is a K-12 or post -secondary education setting, providing access services for students and parents or experience working with programs like; Gear Up, College Advising Corps, Trio programs, STAR, and LSAMP.

Experience working in Bilingual and/or bi-cultural environments and engaging students and families Knowledge of GEAR UP RISE UP partner schools, regional initiatives and communities Knowledge of WA State Post Secondary Institutions and pathways, including college admissions and finance.

_Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._

Compensation, Benefits and Position Details

Pay Range Minimum:

$67,200.00 annual

Pay Range Maximum:

$67,200.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.