• Administrative Associate III

    Texas A&M University System (Kingsville, TX)


    Job Title

     

    Administrative Associate III

     

    Agency

     

    Texas A&M University - Kingsville

     

    Department

     

    College of Education & Human Performance

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    Kingsville, Texas

     

    Job Type

     

    Staff

    Job Description

    Job Summary

    Works under general supervision and provides advanced administrative support work. This is a part-time position, requiring 15 hours of work per week.

    Essential Duties and Responsibilities

    + Provides advanced administrative support. May maintain office schedules and appointments.

    + Researches and analyzes administrative requirements for specific programs or projects.

    + Provides technical information regarding administrative procedures, services, or programs.

    + Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.

    + Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents..

    + Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

    + Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

    + May assist management in the supervision of student workers and support staff including processing complex confidential matters.

     

    This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

    Additional Responsibilities

    + Serves as a general liaison between the ROTC department and the University for various school related administrative policies and procedures.

    Assists in:

    + Course scheduling

    + Faculty loads

    + Lifting student permits for registration

    + Faculty/staff searches

    Minimum Requirements

    Education – High school diploma or equivalent combination of education and experience.

     

    Experience – Three years of related experience.

     

    Knowledge of – Knowledge of word processing, spreadsheet, and database applications.

     

    Ability to – Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

     

    Licensing / Professional Certification – None.

     

    Physical Requirements – None.

     

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    Supervision of Others

     

    This position generally does not supervise employees

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.