"Alerted.org

Description We are looking for a detail-oriented Administrative Coordinator to join our team in Edina, Minnesota. In this long-term contract position, you will take on a dynamic role that combines vendor management, technology use, and administrative support to ensure smooth operations. This opportunity is ideal for someone who enjoys problem-solving, excels in organization, and is comfortable leveraging AI tools for research and decision-making.

Responsibilities:

• Conduct thorough research to identify and evaluate vendors for various soft service lines, including electrical, plumbing, HVAC, and landscaping.

• Utilize tools such as Google Maps and AI platforms to locate specialized vendors in challenging geographical areas.

• Maintain and update vendor contracts annually, ensuring compliance and proper documentation.

• Collaborate effectively with team members to manage scheduling, calendar coordination, and logistics planning.

• Provide excellent customer service by addressing inquiries and resolving issues promptly.

• Work with advanced tools like Microsoft Copilot and ChatGPT to enhance efficiency in administrative tasks.

• Analyze vendor performance and track data to inform decision-making processes.

• Develop scripts and workflows to streamline communication and operational procedures.

• Take initiative and think creatively to solve unique logistical challenges.

• Support facilities coordination by managing vendor-related logistics and ensuring timely execution of services. Requirements • Proven experience in administrative coordination or a similar role.

• Strong research skills with the ability to evaluate vendors and manage contracts.

• Proficiency in using AI tools such as ChatGPT and Microsoft Copilot.

• Excellent organizational and time management abilities.

• Effective communication and interpersonal skills.

• Ability to work independently and take initiative in problem-solving.

• Familiarity with scheduling, logistics, and calendar management.

• Technical aptitude, particularly in utilizing online tools and platforms for research and operations. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .